Program Assistant Job at U.S Embassy

The U.S. Mission to Nigeria comprises of the Embassy in Abuja, FCT, and the Consulate General in Lagos. U.S. Consulate General Lagos is the Mission’s representative to the Nigerian people in the southern region.

We are recruiting to fill the position below:

Job Position: Program Assistant - All Interested Candidates (INL Public Relations)

Announcement Number: Abuja-2023-084
Job Location: Abuja
Work Schedule: Full-time - 40 hours per week
Hiring Agency: Embassy Abuja
Series / Grade: LE - 1550 8
Promotion Potential: LE-8

Overview


  • Hiring Path: Open to the public
  • Who May Apply/Clarification From the Agency: For USEFM - FP is 06  Actual FP salary determined by Washington D.C.
    • All Interested Applicants / All Sources
  • Security Clearance Required: Public Trust - Background Investigation
  • Appointment Type: Permanent
  • Appointment Type Details: Indefinite subject to successful completion of probationary period indefinite subject to successful completion of probationary period

Summary

  • The work schedule for this position is: Full Time (40 hours per week)
  • Start date: Candidate must be able to begin working within a reasonable period of time (6 weeks) of receipt of agency authorization and/or clearances/certifications or their candidacy may end.
  • Supervisory Position: Yes
  • Relocation Expenses Reimbursed: Yes
  • Travel Required: Not Required

Duties

  • The Program Assistant – Public Relations renders administrative support to the Bureau of International Narcotics & Law Enforcement Affairs (INL) Nigeria team and is the lead action officer for external outreach regarding INL activities in Nigeria.
  • S/he is supervised by the INL Program Management Specialist. Incumbent will serve as the management assistant and public relations assistant for INL, specifically the incumbent will be the main point of contact on public relations issues for the section, gather information and draft public engagement material, talking points, social media posts, and otherwise support external engagement.
  • The Incumbent will also perform office management responsibilities, including scheduling and planning meetings, organize and maintain files and the shared office calendar, among other duties to support INL Nigeria, both in Abuja and Lagos.
  • Position holder will also serve as occasional money holder.

Qualifications and Evaluations
Education Requirements:

  • Four-year University Degree in Communications, Public Relations, International Development/Relations, Criminology or Business Administration is required.
  • NYSC Certificate or Exemption document is required.

Experience:

  • Minimum of five (5) years of progressively responsible experience managing assistance for a program/project, coordinating, and managing programs/project within an office or section within a large organization, maintaining a database and/or shared documents, familiarity with communications and effective report writing work is required. 
  • Experience working with an international donor organization or equivalent work with a private or host government entity is required.
  • Experience in other administrative duties, collection, analysis, evaluation and presentation of information is also required

Job Knowledge:

  • Knowledge of hosts government law enforcement agencies protocols and rules of engagement with the public is required

Evaluations:

  • This may be tested. Please specify your level of proficiency in the language listed.

Language: 

  • Fluency speaking/reading/writing English language is required.

Equal Employment Opportunity (EEO):  

  • The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

  • All applicants under consideration will be required to pass medical and security certifications.

Hiring Preference Selection Process:

  • Applicants in the following hiring preference categories are extended a hiring preference in the order listed below. 
  • Therefore, it is essential that these applicants accurately describe their status on the application. Failure to do so may result in a determination that the applicant is not eligible for a hiring preference.

Hiring Preference Order:

  • AEFM / USEFM who is a preference-eligible U.S. Veteran*
  • AEFM / USEFM
  • FS on LWOP and CS with reemployment rights **

* Important

  • Applicants who claim status as a preference-eligible U.S. Veteran must submit a copy of their most recent DD-214 (“Certificate of Release or Discharge from Active Duty”), equivalent documentation, or certification. 
  • A "certification" is any written document from the armed forces that certifies the service member is expected to be discharged or released from active duty service in the armed forces under honorable conditions within 120 days after the certification is submitted by the applicant.
  • The certification letter should be on letterhead of the appropriate military branch of the service and contain (1) the military service dates including the expected discharge or release date; and (2) the character of service.  Acceptable documentation must be submitted in order for the preference to be given.
  • ** This level of preference applies to all Foreign Service employees on LWOP and CS with re-employment rights back to their agency or bureau.
  • For more information (i.e., what is an EFM, USEFM, AEFM, MOH, etc.?) and for additional employment considerations, please visit the following link.

Marketing Statement:

Remuneration

  • N11,190,898 (USD45,290) Annually.

Agency Benefits:

  • Locally Employed Staff, including Members of Household (MOHs), and Third-Country Nationals (TCNs), working at the U.S. Mission in Abuja, Nigeria may receive a compensation package that may include health, separation, and other benefits.
  • For EFMs, benefits should be discussed with the Human Resources Office.
  • The pay plan is assigned at the time of the conditional offer letter by the HR Office.

Important Information

  • All candidates must be able to obtain and hold a Public Trust clearance. 
  • To apply for this position click the "APPLY TO THIS VACANCY" button at the top of the page.
  • Click on the "Submit Application" button to complete your application process.
  • For more information on how to apply visit the Mission internet site.

Required Documents
To qualify based on education, you MUST submit the requested degree and / or transcripts as verification of educational requirement by the closing date of this announcement. Failure to provide requested information, or the information is insufficient to verify eligibility, may result in disqualification for this position.
All Applicants:

  • Residency and/or Work Permit
  • Degree (not transcript)
  • NYSC Certificate or exemption document
  • Valid Nigeria Driver’s License

Eligible Family Member Applicants:

  • Copy of Sponsor's Orders/Assignment Notification (or equivalent)
  • Passport copy
  • DD-214 - Member Copy 4, Letter from Veterans’ Affairs, or other supporting documentation (if applicable)
  • SF-50 (if applicable)

Next Steps:

  • Applicants who are invited to take a language or skills test, or who are selected for an interview will be contacted via email.
  • For further information - the complete position description listing all of the duties, responsibilities, required qualifications, etc. may be obtained by contacting the Human Resources Office.
  • Thank you for your application and your interest in working at the U.S. Mission in Abuja, Nigeria.


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