Project Administrative Officer Job at Hausba Smarthomes Limited

Hausba SmartHomes Limited is a leading provider of bespoke electronics and home technology solutions for modern-day architecture. We believe in using technology to improve the living experience by delivering the finest brands in high-end lifestyle custom electronics and system integration to today’s technology-driven property owners.

We are recruiting to fill the position below:

Job Position: Project Administrative Officer

Job Location: Abuja (FCT)
Employment Type: Full-time

Job Summary

• Responsible for administrative support to the Project Management Team and to ensure effective and efficient implementation of the project documents management system.
• Ensuring projects adhere to frameworks and all documentation is maintained appropriately for each project.

Responsibilities
Financial:

• Actively pursue cost effective & innovative project management processes.
• Monitor project progress, address potential issues, effectively track expenses and predict future costs.
• Calculate project metrics including quality assurance, profits and losses

Customer:

• Responsible for preparing and providing project documentation to key stakeholders and internal teams
• Responsible for monitoring project’s progression and adjust logistics accordingly, report on project findings and deliver final results to the Project Lead
• Assist with scheduling and tracking of inbound and outbound deliveries to ensure client expectations are met.

Internal Process:

• Organizes and maintains all documentation related to an active bid or project under contract in accordance with company standards
• Responsible for documenting projects broken down into doable tasks, setting timeframes, creating and updating workflow
• Preparing action plans, analyzing risks and opportunities, gathering necessary resources, managing schedules, arranging assignments and communicating progress to all team members
• Document and track project change request, issues, risks and action items, decisions and their context from team meetings
• Coordinate quality controls to ensure deliverables meet requirements
• Responsible for measuring and reporting project performance at all stages of execution.
• Assist with preparation and processing of project submittal documents
• Undertake any assignment / project / task / responsibility that may be assigned by the Project/Location Lead from time to time.

Organizational Capacity:

• Participate in project status review meetings internally and externally
• Participate in the scheduled trainings on CEDIA / AVIXA platform
• Participate in the departmental knowledge sharing sessions.

Qualifications and Experience

• Minimum of B.Sc. / B.Tech. / HND in Business Management courses or its equivalent from a reputable Tertiary Institution.
• 2 - 3 years’ previous work experience in Project Management
• PMP / PRINCE2 certification is a plus.

Key Competencies:

• Skilled in MS Office tools with experience in the use of project management software
• Exceptional time-management and organizational skills
• Strong multitasking skills with the ability to prioritize tasks.

Note

• As part of our hiring process, we have included a link above to an assessment, which is a preliminary requirement that will help us to know you better, and determine your core competencies.
• This assessment will take about 40 minutes to complete, so ensure that you plan to take it at a time that is less distracting for you.
• We advise that you take this assessment on time in order to fast track this recruitment, and have your CV on hand so you can upload it prior to taking the test.
• Ensure that this test is taken on a laptop and not a mobile device.
• On completion of the assessment, we will reach out to you, so we can have further discussion regarding the next steps.