Receptionist Job at Ventrae Integrated Services Limited

Ventrae Integrated Services Limited is currently recruiting suitable candidates to fill the position below:

Job Position: Receptionist
Job Location: Lagos
Employment Type: Full-time

Duties & Responsibilities

• Ensure the office is open for operations by 8:00am prompt.
• Cover the reception desk: answer and direct phone calls or keep messages.
• Organize and schedule meetings and appointments when directed.
• Keep front desk clean, tidy and supplied with all the necessary supplies.
• Greet, communicate with and welcome guests.
• Answer all the customers' questions and address their complaints.
• Answer all incoming calls, redirect them when needed.
• Receive letters, packages and send them to an appropriate destination.
• Monitor and keep track of office supplies.
• Make sure office supplies are ordered in a timely manner.
• Monitor and update records and files.
• Monitor and log office expenses and costs.
• Receive letters, packages etc. and distribute them.
• Prepare outgoing mail by drafting correspondence, securing parcels etc.
• Check, sort and forward emails.
• Monitor office supplies and place orders when necessary
• Keep updated records and files.
• Monitor office expenses and costs
• Take up other duties as assigned (travel arrangements, schedules etc.)
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Organize travel arrangements for senior managers.
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Resolve administrative problems.
• Manage staff appointments.
• Contribute to team effort by accomplishing related results as needed.
• Supervise the janitors and ensure the office /work environment is always kept clean.
• Carry out any other task assigned by line manager or any senior member of staff

Education / Knowledge, Skills, Attributes, Experience & Other Requirements

• Bachelor's Degree in any relevant field
• 2+ years prior experience in customer-facing roles.
• Must demonstrate strong analytical thinking skills.
• Superior organizational and time management skills
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem - solving skills.
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Professionalism

Skill Set Required:

• Problem Solving
• Supply Management
• Inventory Control
• Office Administration Procedures
• Telephone Skills
• Teamwork
• Discretion and Judgment
• Patience

Method of Application
Interested and qualified candidates should send their CV to: hr@ventrae.com using the Job Title as the subject of the email.