Warehouse Officer Job at Action Against Hunger

Action Against Hunger is the world’s hunger specialist and leader in a global movement that aims to end life-threatening hunger for good within our lifetimes. For 40 years, the humanitarian and development organization has been on the front lines, treating and preventing hunger across nearly 50 countries. It served more than 21 million people in 2018 alone.

We are recruiting to fill the position below:

Job Position: Warehouse Officer

Job Location: Maiduguri, Borno
Employment Type: Full Time

Responsibilities

• Identify the items entering and leaving and check the quality, quantity, and documentation;
• Report any problems with quality, quantity, or documentation immediately;
• Update the SFU on a daily basis, and submit weekly to the logistics manager;
• Ensure internal guidelines, rules, and regulations are known by his team and respected;
• Ensure that storage standards are known by his team and respected. For instance, make sure that all requirements for food storage are fulfilled;
• Observe the minimum stock balances to anticipate any shortage in rolling stock and report it to the Logistics Manager;
• Review monthly the minimum stock balance according to consumption;
• Ensure that the stock forms bin cards, stock cards, etc. are kept up to date;
• Restrict entry into storage facilities and keep keys for the storage facilities;
• Ensure that ACF Kitlogv3 storage procedures are respected;
• Pay particular attention to use-by dates of food and medicine, ensuring proper stock rotation. Advise Logistics Assistant whenever expiry dates are approaching (within 2 months);
• Carry out a monthly physical inventory of all items in stock and submit Stock Follow-Up (SFU) to the Logistics manager;
• Identify stock that is not being utilized and report to the Logistics manager;
• Ensure that Programme stock is released from the warehouse before the end date of the grant it was purchased on;
• Check weekly that the store is clean, organized, and regularly ventilated;
• Make sure that the stock is arranged in such a way that it’s easy to count and aisles are accessible;
• Check daily and record the temperature and humidity of the store. More especially, make sure the approved layout is implemented when available;
• Supervise the management of infected products. For instance, make sure that they are separated and documented;
• Separate foodstuffs from other stock and pay special attention to dangerous goods;
• Ensure storage facilities are free from rats, rodents, and any other pests that may damage stock and periodically plan for fumigation of storage facilities;
• Plan for disposal of expired/ infected products in collaboration with the logistics manager and the owner of the stock;
• Receive and issue out the various dispatch documents that is Stock Request Orders (SROs), Delivery Notes (DN) Waybills as per kit log procedures;
• Ensure the owner personally conducts a physical review of any stock they have requested and signs the necessary documentation;
• Directly supervise the process of loading and unloading, including casual worker requests, attendance sheets, and ensuring timely payment is made;
• Supervise warehouse assistants day to day work;
• Provide support whenever needed;
• Handle the comprehensive work of any of the team members whenever there is a gap (leave, vacancy);
• Keep a good information flow with the procurement team (in the base and Abuja) to either update on the deliveries or anticipate the upcoming deliveries;
• Report to the logistics manager any challenge.

Requirements

• B.Sc in Logistics, Supply Chain Management, Business Management, or other relevant field of study
• Minimum of 3 years of proven experience in stock management
• Sound knowledge of general storage procedures
• Highly organized and archiving management
• Traceable previous experience in a similar role in an NGO setup
• Good computer skills in Microsoft Office (Excel)
• Good communication skills in both written and oral English and excellent in Hausa or Kanuri language
• Inhabitant of North-east Nigeria region
• High level of Integrity and Transparency
• Ability to organize and prioritize workload, using initiative when appropriate, and demonstrate good judgment
• Possess strong analytical, communication, and interpersonal skills
• Effective multitasking skills with the ability to coordinate and handle pressure/stress well
• Flexible, able to live and work in a stressful and insecure environment
• Commitment to and understanding of ACF aims, values, and principles.