Administrative Assistant Job at Eclat Human Resources Consulting Limited


Eclat Human Resources Consulting Limited is a progressive Human Resource Management Firm with its Headquarters in Abuja, Nigeria. We are a team of professionals from various field of study who have come together to build ECLAT HUMAN RESOURCE CONSULTING serving clients across the nation

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We are recruiting to fill the position below:

Job Position: Administrative Assistant

Job Location: Abuja (FCT)
Employment Type: Full-time
Department: Administration
Industry: Hospitality
Report To: HR / Operations Manager

Responsibilities
The ideal candidate will (but not limited to):

  • Support the Managing Director in the preparation and presentation of general reports, and related activities in servicing and developing contracts and relationships with stakeholders and clients.
  • Manage, coordinate, and maintain calendar of the Director including appointments, meetings, and travel.
  • Responsible for organizing of internal and external meetings on behalf of the Director while ensuring all necessary requirements are made e.g., meeting venue, equipment, presentations, prepare agendas.
  • Responsible for organizing Director’s travel and logistics including flights, visa requirements, hotel accommodation, car rental, meeting schedules while travelling and completing expenses.
  • Monitor and respond to incoming communications (including complaints) to the Director’s office including phone calls, emails and walk ins, ensuring correct department distribution.
  • Secretarial support for meetings as and when required by the Director, including drafting, and circulating meeting agendas, preparing minutes, communicating meeting reminders, confirming venues, and arranging refreshments.
  • Write and distribute comprehensive minutes and action points to all members post meeting.
  • Draft and write high quality reports and presentations, as required by the Director.
  • Assist in structuring and planning the calendar of events for the company.
  • Maintain confidential files; records, reports, and contact information.
  • Communicate with the general staff and prospective clients on MD’s behalf and coordinate logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities.
  • Research and conduct data to prepare documents for review and presentation by boards of directors, committees, and executives.
  • Review inventory, purchases and reports submitted by Inventory/Logistics Officer.
  • Participate in regular team meetings to help identify process flow improvements and efficiencies.
  • Perform other tasks as assigned.

Requirements

  • A graduate in Administration / Management
  • 3 - 5 years of Administrative / PA Experience.
  • Proficiency in Microsoft Office Programs especially Word and PowerPoint.

Required Competencies:

  • Keen attention to details.
  • Excellent planning and organizing skills.
  • Ability to prioritize assignments and tasks.
  • Ability to deliver on assigned mandates.
  • Demonstrable leadership abilities.
  • Excellent communication skills.
  • Team building techniques.
  • Skilled in the art of multitasking.

Method of Application
Interested and qualified candidates should send their CV to: jobs@eclathrconsulting.com.ng using "E. A" as the subject of the email.

Note

  • Gender: Females only for gender balance
  • Only shortlisted candidate will be contacted.
Click here to Apply