Executive Assistant to the Chairman / CEO at Blackcod Asset Management

Blackcod Asset Management is currently recruiting suitably qualified candidates to fill the position below:

Job Position: Executive Assistant to the Chairman / CEO

Job Location: Lekki Phase 1, Lagos
Employment Type: Full-time

Position Summary

• Reporting directly to the Chairman and CEO, the Executive Assistant to the Chairman/CEO provides executive, administrative, and development support to the Chairman and Board of Directors, as well as the Senior Management Team and HR.
• The Executive Assistant serves as the primary point of contact for internal and external constituencies on all matters pertaining to the Chairman.
• The Executive Assistant serves as a liaison to the Board of Directors and senior management teams; organizes and coordinates executive outreach and external relations efforts; and oversees special projects.

Essential / Primary Responsibilities
Executive Support:

• Assists the Chairman/CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense reports; composing and preparing correspondence; arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.
• Communicates with the general staff on the Chairman/CEO’s behalf and coordinates logistics with high-level meetings both internally and externally. Coordinates meetings and strategic activities
• Communicates directly and on behalf of the Chairman/CEO with Board members as directed.
• Drafts reports, letters of solicitation, proposals; prepares and coordinates oral and written communication as and when needed.
• Supports Chairman/CEO in his/her external commitments related to the organization, including service on external boards, committees and other groups.

HR Support:

• Administratively supports HR specialist (recruiting support, documents formatting, surveys set up and other administrative tasks), drafts emails and other correspondence as directed.

Board Support and Liaison:

• Serves as the Chairman’s administrative liaison to the Board of Directors and manages Board activities, which include coordinating semi-annual Board meetings and dinners; semi-annual Board staff lunches/receptions/new Board member orientations; arranging hotel accommodations for out-of-town Board members; processing travel reimbursement requests; and compiling, assembling, and distributing Board meeting materials. Research potential Board members for the Nomination Committee.
• Maintains confidential files and contact information; coordinates meetings, conferences, and committees both on and off site to support the Chairman’s agenda.

Management Liaison:

• Assists in scheduling, attending meetings. Represents the Chairman in designated meetings as required.
• Assists in coordinating the agenda of senior management team meetings. Prepares an account of the meetings and designates and follows up on assigned action items.

Secondary Responsibilities:

• Performs other duties as assigned.
• Provide assistance as needed to front desk operations to include but is not limited to, answering phones, accepting package and other deliveries, lunchtime relief, and greeting and signing in visitors/guests.

Accountabilities:

• Position reports to the Chairman/CEO and works directly with the Board of Directors.
• Works directly with the Board Executive and HR Department.
• Works directly with senior level staff internally and externally.

Requirements
Experience & Education:

• Bachelor’s degree and equivalent experience with social sciences background .
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
• 3-5 years providing support for upper-level management in a start up organization.

Skills & Abilities:

• Strong interpersonal skills and the ability to build relationships with stakeholders, including staff, board members, external partners and the general public.
• Proficiency in Windows, including MS Word, EXCEL and PowerPoint.
• Ability to conduct research and present data in a succinct and well-written manner.
• Ability to work independently and with professional discretion.
• Excellent writing, editing, grammatical, organizational, and research skills.
• Ability to work with a broad range of people including Board members, staff, colleagues of the Chairman/CEO and staff, and others.
• Excellent management, time-management, and problem-solving skills.

Working Conditions/Other Data:

• Occasional travel may be involved.

Salary and Benefits
Salary is commensurate with qualifications and experience.

Method of Application
Interested and qualified candidates should send their CV to: info@blackcodcapital.com using the "Job Title" as the subject of the email.

Note: Only qualified candidates should send their CVs with the name of the role as the subject of the mail.