Executive Assistant To The Chief Medical Director at The Eye foundation hospital
The Eye foundation hospital was started in 1993 as a high-tech specialist Eye hospital capable of providing services comparable to those obtainable abroad. It is the first and foremost indigenous eye practice in the country that runs a group practice with many sub-specialized ophthalmologists.
We are recruiting to fill the position below:
Job Position: Executive Assistant To The Chief Medical Director
Job Location: Lagos
Employment Type: Full-time
Position Summary
- The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.
- The Executive Assistant will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.
Responsibilities
- Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
- Answer phones and direct all incoming calls to appropriate party promptly and efficiently
- Communicate and handle incoming and outgoing electronic communications on behalf of the Chairman
- Assist Chairman/CMD with preparation of presentation materials
- Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
- Assist in pipeline/forecast preparation and management
- Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
- Arrange travel schedule and reservations as needed, including expense reimbursement
- Work closely with the CMD/Chairman to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients
- Schedule tasks and coordinate with various team members
- Administrator for all resources, products, equipment, and other shared office services
- Additional duties as assigned by the Chief Medical Director.
Internal:
- Will work under and closely with the Executive team, but will also align with the broader direct and indirect EFH team.
External:
- Will interface broadly across a wide spectrum of business and association staff at all levels. This will include current clients, potential start-up companies/associations, other regional colleges and universities, other private sector enterprise incubation centers, entrepreneurial projects & private sector businesses.
Skills & Competencies:
- Good business acumen
- Strong communication skills, both verbal and written
- Project management skills
- Strong organizational skills
- Ability to work in and build a team
- Able to work independently but within strategic framework
- Can handle many projects/assignments at the same time
- Expert level written and verbal communication skills
- Strong decision-making ability and attention to detail are important in this position.
Position Requirements
- Bachelor’s Degree in Business Administration or in any other social sciences
- An MBA is an added advantage
- Minimum of 3 years of experience in a similar role
- Project management experience is an added advantage
Computer Savvy Skills:
- Intermediate use of MS Office packages (Word, Excel and PowerPoint)
Core Values:
- Accountability
- Resourcefulness
- Ethics
- Flexibility
- Respectful engagement
- Empathy
Method of Application
Interested and qualified candidates should forward their CV and suitability statement to: careers@eyefoundationhospital.com using the Job Title as the subject of the mail.
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