Executive Assistant To The Chief Medical Director at The Eye foundation hospital

The Eye foundation hospital was started in 1993 as a high-tech specialist Eye hospital capable of providing services comparable to those obtainable abroad. It is the first and foremost indigenous eye practice in the country that runs a group practice with many sub-specialized ophthalmologists.

We are recruiting to fill the position below:

Job Position: Executive Assistant To The Chief Medical Director

Job Location: Lagos
Employment Type: Full-time

Position Summary

  • The Executive Assistant will be responsible for handling a wide range of administrative and executive support related tasks and will be able to work independently with little or no supervision.
  • The Executive Assistant will interact with staff (at all levels) in a fast-paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality.

Responsibilities

  • Be responsible for heavy calendar management, requiring interaction with both internal and external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings
  • Answer phones and direct all incoming calls to appropriate party promptly and efficiently
  • Communicate and handle incoming and outgoing electronic communications on behalf of the Chairman
  • Assist Chairman/CMD with preparation of presentation materials
  • Review and summarize miscellaneous reports and documents; prepare background documents and outgoing mail as necessary
  • Assist in pipeline/forecast preparation and management
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner
  • Arrange travel schedule and reservations as needed, including expense reimbursement
  • Work closely with the CMD/Chairman to coordinate and launch hard copy or email campaigns to consultants, clients and potential clients
  • Schedule tasks and coordinate with various team members
  • Administrator for all resources, products, equipment, and other shared office services
  • Additional duties as assigned by the Chief Medical Director.

Internal:

  • Will work under and closely with the Executive team, but will also align with the broader direct and indirect EFH team.

External:

  • Will interface broadly across a wide spectrum of business and association staff at all levels. This will include current clients, potential start-up companies/associations, other regional colleges and universities, other private sector enterprise incubation centers, entrepreneurial projects & private sector businesses.

Skills & Competencies:

  • Good business acumen
  • Strong communication skills, both verbal and written
  • Project management skills
  • Strong organizational skills
  • Ability to work in and build a team
  • Able to work independently but within strategic framework
  • Can handle many projects/assignments at the same time
  • Expert level written and verbal communication skills
  • Strong decision-making ability and attention to detail are important in this position.

Position Requirements

  • Bachelor’s Degree in Business Administration or in any other social sciences
  • An MBA is an added advantage
  • Minimum of 3 years of experience in a similar role
  • Project management experience is an added advantage

Computer Savvy Skills:

  • Intermediate use of MS Office packages (Word, Excel and PowerPoint)

Core Values:

  • Accountability
  • Resourcefulness
  • Ethics
  • Flexibility
  • Respectful engagement
  • Empathy

Method of Application
Interested and qualified candidates should forward their CV and suitability statement to: careers@eyefoundationhospital.com using the Job Title as the subject of the mail.