Executive Assistant to the Managing Director at a reputable company

A foremost Professional Photography & Multimedia company in Nigeria is recruiting suitable candidate to fill the position below:

Job Position: Executive Assistant to the Managing Director
Job Location: Lagos
Employment Type: Full-time

Job Description

• Provide Administrative Assistance to the MD/CEO in a variety of capacities including telephone manning, copier projects, mail handling, processing of letters/ correspondence, minutes on meetings and report generation.
• Represent the executive by attending meetings in the executive's absence; speaking for the executive.
• Prepare reports by collecting and analyzing information.
• Record keeping/filing: Keep a record of all receipts, bank tellers, acknowledged copies of cheques given out by the MD/CEO.
• Visa processing when needed.
• Management of special projects for the MD/CEO..
• Act as a liaison to ensure the successful acquisition of shop space for new branches of Studio 24 in malls which generally entails application for space, negotiations on costs, quarterly payment of rent, service charge and other fees e.t.c.
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics.
• Conserve executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; initiating telecommunications.
• Maintain executive's appointment schedule by planning and scheduling meetings, conferences, teleconferences, and travel.
• Provide historical reference by developing and utilizing filing and retrieval systems; recording meeting discussions.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contribute to team effort by accomplishing related results as needed.

Requirements

• Qualification: Bachelor's Degree,
• Experience: 3 - 8 years.