Finance Coordinator Job at ActionAid Nigeria

ActionAid is an anti-poverty agency that prioritises work with people living in poverty and exclusion; promoting values and commitment in civil society, institutions and Governments with the aim of achieving structural changes in order to eradicate injustices and poverty in the world. ActionAid Nigeria is an affiliate of ActionAid International, an International Non-Governmental organisation registered in The Netherlands with its headquarters in Johannesburg, South Africa. ActionAid International works in more than 40 countries in Africa, Asia, Europe and the Americas.

ActionAid Nigeria is inviting applications from qualified candidates to fill the below position within the organisation:

Job Position: Finance Coordinator

Job Location: Abuja
Responsible to: Head of Finance
Line Management: Finance Officer & Finance Consultant
Internal Relationships: Entire AAN staff
External Relationships: Donors, partners, external auditors, and government agencies
Grade: 8

Overall Purpose

• The Finance Coordinator will ensure the financial and legal integrity of the organisation within the framework of the policies and procedures established and the requirements of the local law.
• S/he will be involved in financial management of AAN.
• The post holder will also support in making key financial decisions on AAN projects as well as provide input into AAN annual plans and reports.

Specific Responsibilities
Planning:

• Engage and lead financial planning processes of projects that fit into the organizational annual plan.
• Ensure that plans are consistent with ActionAid financial policies and procedures.

Financial Reporting:

• Responsible for accurate and timely financial and management reporting to donors and project leads
• Ensure that effective systems are in place to allow adequate financial monitoring.
• Ensure timely review of monthly financial reports of implementing partners.
• Support in the preparation of the Annual Finance Report and Statutory Report
• Responsible for timely release of funds to implementing partners.
• Review monthly bank reconciliation and quarterly staff debtor schedules.
• Posting of financial transactions data into SUN.

Audit:

• Take a lead on project audits.
• Responsible for the implementation of project audit recommendations
• Coordinate management response to internal and external audit findings, and to ensure proper follow up on agreed recommendations of project audits.

Organisational Development Support:

• Provide technical support to project staff.
• Build the capacity of non-finance staff and implementing partners on financial and grant management.
• Participate in the recruitment and assessment of finance staff and partnership assessment of local organisations.
• Ensure timely remittance of pension deductions to Pension Fund Custodians
• Support the development of accounting policies and procedures for AAN and implementing partners.
• Provide quality control checks on ensuring that valid input data are entered into the accounting systems.

Safeguarding Assets and Interests:

• Ensure that project funds and assets are being used for rightful purposes as intended by the donors.
• Responsible for regular update of project asset register.

Risk Management:

• Support Internal Audit unit in identifying project risks and mitigating actions.

Others:

• Reconcile and prepare monthly schedule for accrual, sundry creditors, and pension.
• Any other work as may be assigned by line manager.

Persons Specification
Education / Qualifications:

• First Degree in Accounting or Finance (Essential).
• Membership of professional accounting body (Essential).
• Master's Degree in relevant studies (Desirable).

Experience:

• Minimum of 7 years work experience, 4 of which should be in related finance field. (Essential)
• Experience in managing donor funded grant and supporting partner organizations. (Essential)
• IT literate and have excellent knowledge of Excel & word (MS Office in general).
• Ability to work with an accounting software. (Essential)
• Experience working in an INGO as an accountant. (Desirable).
• Ability to work with SUN software. (Desirable).

Skill Abilities:

• Fluency in spoken and written English language.
• Highly numerate
• Excellent planning and prioritisation skills
• Strong financial expertise and familiarity in management and accounting practices
• Proven experience in implementing financial and administrative control systems.
• Proven skills in training and developing staff.
• Ability to think strategically.
• Excellent (proven) interpersonal and both oral and written communication skills
• Strong analytical, reporting and problem-solving skills.
• Multi-tasking skills
• Negotiation skills.
• Project management skill (Desirable)

Personal Qualities:

• Creative and takes initiative.
• Able to work effectively in a diverse team environment.
• Good motivator of others.
• Willing to work additional hours at crucial times.
• Self-motivated person able to work without close supervision.
• Team player
• Effectively promote AAN’s mission values, and objectives.

Method of Application
Interested and qualified candidates should send their Application Form in an MS Word attachment format to: Vacancy.Nigeria@actionaid.org using "Finance Coordinator - Abuja" as the subject of the mail.

Note

• Only electronically submitted forms will be considered.
• Submitted or Scanned CVs will be disregarded.
• ActionAid offers competitive terms of employment.
• Applications from women and candidates from the Northeast and Northwest are particularly encouraged.
• While we respect all applicants, interview dates will be communicated only to shortlisted candidates.