GlaxoSmithKline Recruitment for Purchase to Pay Accountant

GlaxoSmithKline (GSK), one of the world's leading research based pharmaceutical and healthcare companies, is committed to improving the quality of human life by enabling people to do more, feel better and live longer. GSK employs over 97,000 employees in over 100 countries worldwide.

GlaxoSmithKline Consumer Nigeria Plc is one of Africa's largest consumer healthcare companies, producing leading brands such as Lucozade, Ribena and Panadol.

We are recruiting to fill the position of:

Job Position: Purchase to Pay Accountant

Ref No: 292546
Job Location: Ilupeju, Lagos
Job Type: Full Time

Job Purpose

• Timely processing of suppliers’ invoices to ensure prompt generation of payment and monthly reconciliation of suppliers’ accounts.
• Timely processing and reporting of staff claim and staff expense retirement to ensure full compliance to GSK Commercial practice and Codes of Conduct on Anti Bribery & Corruption.

Scope:

• Role will support GSK Nigeria entities;  Cx, Rx  and Gms

Essential Job Responsibilities

• Processing of suppliers’ invoices for payment as at when due.
• Ensuring invoices are properly recorded in the ERP and timely processed.
• Liaising with GMS Procurement and Warehouse on Goods Inward Notes relating to raw materials and Packaging to facilitate prompt payment of customers or suppliers.
• Customer services to suppliers involving giving them the update of their accounts with GSK and particularly reconciling accounts.
• Monthly Circularization and reconciliation of suppliers accounts.
• Ensuring prompt settlement of all statutory liabilities; WHT, PAYE,  VAT, Pension etc.
• Monthly Balance sheet reporting exercise through timely preparation of schedules.
• Weekly generation of payment for suppliers.
• Providing payments details to suppliers on paid invoices.
• Responsible for daily and monthly analysis of T & E accounts with follow up on outstanding balances.
• Ensures 100% backend monitoring of the T&E.
• Ensuring full adherence to Global Travel & Expense Policy and Local T & E Supplement through the review of staff expense statement in line with Policy.
• Providing monthly reports and statements on T & E analysis to each HODs.
• Supporting HR Payroll unit in staff exist balance confirmation and monthly staff salary deduction process.
• Generate Payment list for out-of pocket expenses made by staff
• Preparation of T&E accruals for un-retired expense claims on monthly basis to support accurate management reporting
• Responsible for administering the Citi card policy requirements as it relates to card issuance and usage.
• Liaison with Treasury and Citibank to ensure that GSK issued corporates cards are adequately funded monthly
• Monitor adherence to card limits on Citi card platform and implement changes as approved
• Act as intermediary in resolution of staff profile issues on the Citi card admin platform.
• Provide customer services support to all employees giving them monthly update of staff card account and particularly reconciling accounts
• Follow up on outstanding issues on Bank reconciliations as it relates to Payables and T & E settlement
• Support the development of a robust internal control framework through;
  • Participation in Management Monitoring reviews, ICFW controls,
  • Prompt response to and closure of identified CAPA’s in areas under own responsibility
  • Delivering records management compliance for unit and records under custody
• Any other assignment from time to time.

Qualifications

• B.Sc or HND in Accounting or related field
• Minimum of three years relevant previous experience in payables
• Professional qualification will be an added advantage.

Knowledge:

• Exposure to SAP concerning payables or other relevant accounting packages.
• Understanding of  IFRS.

Complexity:

• Customer focus and sense of urgency.
• Good interpersonal and analytical skills.
• Good communication skills.
• Ability to work under pressure and with minimum supervision.
• Always eager to accept responsibilities.
• A team player and value creator.