Secretary / Personal Assistant Job at Nicole Sinclair

Nicole Sinclair Consulting is a dynamic Human Resources Consulting firm based in Lagos Nigeria. We are positioned to help nurture businesses and their resources to ensure maximized vision. Our expertise lies in, Human Resource Strategic Partnering, Talent Recruitment, HR Process Management and Training.

We are recruiting to fill the position below:

Job Position: Secretary / Personal Assistant

Job Location: Ikeja, Lagos
Employment Type: Full-time

Responsibilities

• Act as the point of contact among executives, employees, clients and other external partners
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Manage information flow in a timely and accurate manner
• Manage the CEO’s calendars and set up meetings
• Provide high-level secretariat support to key internal and external meeting involving the CEO, including preparing agendas, co-ordination or writing paper, and ensuring follow up actions are progressed
• Make travel and accommodation arrangements
• Maintain daily expenses and prepare weekly, monthly or quarterly reports
• Coordinate company meetings, events and sessions with other departments
• Assist the ceo in managing records of the company policies and procedures
• Perform other administrative dutied such as filing, photocopying, transcribing and faxing
• Compose and prepare correspondence, send emails to respective clients and stakeholders of the company
• Act as an office manager by keeping up with office supply inventory
• Draft information for internal and external communication – memos, emails, presentations, reports
• Maintain electronic and paper records ensuring information is organized and easily accessible

Requirements

• Candidates should possess a Bachelor's degree / HND qualification with 5 - 7 years of work experience.

Salary
N800,000 - N1,200,000 annually.