Supply Chain Officer Recruitment at Action Against Hunger
Action Against Hunger | ACF-International is recruiting to fill the position of: Gender and Social Inclusion Specialist . The position is located in Abuja. Salary: N424,310 per month. Interested candidates should possess a University degree in Social Sciences with at least 3 years work experience.
Job Position: Supply Chain Officer
Job Location: Maiduguri, Borno
Job Type: Full Time
Department: Logistics
Level: Mid Level
Start date: As Soon As Possible
Direct Line Manager: Supply Chain Manager
Objective 1
- Support Logistics Supply Chain, review and prepare all documentation during the procurement process
Tasks and Responsibilities:
- Receive and process Purchase Lines (PLs) on reception frequencies;
- Provide support in market analysis;
- Ensure best available prices & quality, collect quotations, suppliers references;
- Review and confirm all procurement request before processing;
- Ensure that PLs includes all required specifications and supporting documents;
- Share the Procurement Follow Up (PFU) on weekly basis,
- Monitor deliveries to the department/bases/programs
- Facilitate Program department in making procurement request;
- Prepare request for quote , prepare assessment table and get approval according to ACTION AGAINST HUNGER standard procedures ;
- Prepare purchase contract or Supplier Purchase Order (SPO) and coordinate supplier during the delivery of the goods and services
- Arrange tender and other procurement meetings and take minutes
- Ensure all purchasing dossiers are complete and properly filled before archiving;
- Update the price catalogue with new purchase prices and/or suppliers or at least every two months
- Liaise with all supplier requests and maintain the supplier database
Objective 2
- Support line manager in negotiating supplier framework agreements and contracts
Tasks and Responsibilities:
- Prepare Procurement Dossiers for framework agreements and contract and update relevant monitoring tools (Procurement Follow Up and Contract Follow Up);
- Liaise with contractor to ensure compliance with the contract, including initial meeting;
- Collect and prepare any supporting documents related to contract implementation or modification;
- Communicate to line manager any deviation from the initial contract.
- Ensure that all documentation required as per contract is provided by both parties;
- Collect and review all delivery documentation;
- Prepare payment transaction according to delivery and contract payment terms.
Objective 3
- Supervision of Delivery issues
Tasks and Responsibilities:
- Ensure quality & quantity control of deliveries
- Transit all equipment deliveries to the base/capital logistician and IT for codification, labeling and files equipment settings or to update inventory list before use, storage or shipping;
- Ensure packaging and shipping to bases is well done and documented. Collect all signed copies
- Ensure all documentation is existing, updated, are properly filed and filled in folders before archiving;
Objective 4
- Reporting
Tasks and Responsibilities:
- Update and provide Procurement Follow Up (PFU) to line manager on a weekly basis
- Update Contract Follow Up (CFU) and submit for monthly report to line manager
- Update and provide the Supplier List on regular basis to line manager
- Update and provide the Framework Price List on regular basis to line manager
- Provide Cash forecast twice a month to line manager.
Position Requirements/Qualification
- Minimum of a Bachelor's degree or equivalent.
Skills and Experience
Essential:
- Minimum of 2 years’ experience in Supply Chain and/or Logistics position
- Some experience in supervising staff
- Strong computer skills in MS Office, especially MS Excel
- Rigorous, with strong organization skills and attention to detail
- Strong communication skills
- Strong negotiation skills
- Professional level of English
- Ability to work in complex environment and can bear the work load.
Preferred:
- Previous experience working for NGOs an asset, particularly international and/or health related NGOs
- Previous experience with follow up of construction works and WASH related contract
- Fluency in one or more National/regional languages an asset.
Minimum Monthly Basic Salary
NGN 236,585 per Month.
Note: Qualified women are strongly encouraged to apply.
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