Admin & Facility Manager Job at Aluko & Oyebode

Aluko & Oyebode, a top-tier full-service law firm, provides world-class legal services to local and international clients with over 70 lawyers and up to 150 staff members working out of offices in Nigeria commercial centres of Lagos, Abuja, and Port-Harcourt.

Our practice areas encompass the full range of corporate and commercial legal services, including banking and structured finance, dispute resolution, telecommunications, media and technology, intellectual property, energy and natural resources, mergers and acquisitions, capital markets, project finance, real property, taxation, and privatisation. The Firm complements its corporate and commercial legal services with a robust Litigation, Arbitration and Alternative Dispute Resolution (ADR) practice.

We are recruiting to fill the position below:

Job Position:  Admin & Facility Manager

Job Location: Lagos
Employment Type: Full Time

Job Description

• The Admin & Facility Manager is a pivotal role responsible for overseeing administrative functions and facility management. This position involves providing strategic support, managing office resources, and ensuring a conducive working environment.

Key Responsibilities

• Administrative Oversight: Supervise and lead administrative staff, ensuring the efficient operation of daily tasks. Streamline administrative processes to enhance productivity and organizational effectiveness.
• Budget Management: Assist in budget planning for administrative and facility-related expenses. Monitor expenditures and identify cost-saving opportunities.
• Supervision and Training: Provide guidance and mentorship to administrative staff. Identify training needs and facilitate professional development opportunities.
• Vendor Relations: Manage relationships with vendors and service providers. Negotiate contracts and agreements to ensure cost-effectiveness and quality.
• Communication and Coordination: Facilitate effective communication within the administrative team and across departments. Coordinate with legal professionals to understand specific administrative and facility needs.
• Facility Management: Manage office facilities, including space allocation, maintenance, and security. Collaborate with vendors for facility-related services and ensure a safe and comfortable work environment.
• Policy Development and Compliance: Develop and implement administrative policies and procedures. Ensure compliance with legal industry regulations and standards.
• Fulfilling Other Responsibilities as Delegated or Assigned: Additional duties and responsibilities may be assigned as needed to meet the evolving needs of the organization.

Specification / Qualification

• Bachelor's Degree in any field.
• Additional qualifications in Project Management and/or Facilities Management is required.

Competence Requirements:

• Minimum of 5 years of experience in the same or similar position.
• Proven experience in supervising administrative functions.
• Familiarity with legal office requirements.
• Understanding of legal industry regulations and compliance standards.
• Strong organizational and leadership skills.
• Knowledge of facility management principles and best practices.
• Experience in developing and implementing policies.
• Financial acumen for budget planning and monitoring.
• Analytical skills to identify cost-saving opportunities.
• Leadership and mentorship skills.
• Ability to identify and address staff development needs.
• Negotiation skills and experience in vendor management.
• Knowledge of legal industry service providers.
• Excellent verbal and written communication skills.
• Ability to collaborate and coordinate with legal professionals and staff.

Method of Application
Interested and qualified candidates should send their Applications to: careers@aluko-oyebode.com using the Job Position as the subject of the mail.