Admin & Procurement Specialist Job at Management Sciences for Health (MSH)

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.

We are recruiting to fill the position below:

Job Position: Admin & Procurement Specialist

Job ID: R4598
Job Location: Sokoto
Job type: Contract
Duration: 6 Months Contract

Main Purpose of the Job

• The role of the Admin/Procurement Officer is provide Admin support and to procure goods and services in compliance with MSH/Donor procurements policies and procedures. S/he collects proforma invoices on approved purchase requisitions, prepares offer analysis and makes recommendations.
• Once the purchase order has been completed, the Procurement Specialist will follow up to assure delivery. She/he maintains procurement data including supplier list and standards of goods and services, and ensures the effectiveness of procurement in timely and cost effective manner.
• Assists expatriate staff with resident visas, also assists project staff with visa processing (where applicable). He is responsible for supervision of all drivers and provides transportation services to staff and TDYers.

Qualifications
Required Minimum Education: 

• Master's  Degree  in  Business  Administration / Finance / Accounts or a related field.
• Alternatively, a University Degree in Logistics, Supply Chain Management or Business with 4 years post degree experience.

Required Minimum Experience:

• 4 - 5 years or relevant and progressive experience in procurement and supply management.
• Experience in a USG donor funded project or NGO preferred.
• Strong numeric skills and attention to detail and quality.
• Ability to work in a team-oriented environment while maintaining an individual workload.
• Logical and flexible approach to solving problems, especially when working under pressure.
• Monitoring/assessing performance to make improvements or take corrective action.

Knowledge and Skills:

• Ability to work under pressure
• Planning and scheduling skills
• Good organizational skills.

Competencies:

• Good communication and interpersonal skills
• Demonstrated ability to interact professionally with a culturally diverse staff, clients and consultants.
• Ability to work independently, take initiative and ability to meet deadlines with attention to detail and quality
• Influencer: Relates to people, builds relationships, and effectively presents arguments
• Results seeker: Meets deadlines, identifies actions, and achieves goals
• Innovator: Thinks creatively, anticipates changes, and produces solutions
• Demonstrated intermediate computer skills in Microsoft Office Suite applications
• Functional expert: Has knowledge of processes and products
• Adaptor: Stays calm under pressure and handles criticism well
• Complier: Follows procedures and encourages others to as well.

Note

• MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements.
• MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status.
• In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.