Administrative and Support Assistant Job at the International Institute of Tropical Agriculture (IITA)

The International Institute of Tropical Agriculture (IITA) is a not-for-profit institution that generates agricultural innovations to meet Africa’s most pressing challenges of hunger, malnutrition, poverty, and natural resource degradation. Working with various partners across sub-Saharan Africa, we improve livelihoods, enhance food and nutrition security, increase employment, and preserve natural resource integrity. IITA is a member of CGIAR, a global agriculture research partnership for a food secure future.

We are recruiting to fill the position below:

Job Position: Administrative and Support Assistant

Job ID: STS2025-02
Job Location: Ibadan, Oyo
Job type: Contract
Level: Senior Level
Duration: 6 months’ renewable    

Duties

• Perform general secretarial duties, including correspondence, managing schedules and maintaining records.
• Facilitate office administration by organizing files, coordinating office supplies and maintaining inventory for stationery
• and related items.
• Process travel advances and related documentation for the unit’s staff in a timely manner.
• Coordinate meetings by scheduling, preparing meeting agendas, taking minutes and following up on action items.
• Handle Oracle requests, including approval follow-ups and ensuring compliance with organizational policies.
• Maintain accurate records of stock inventory and ensure adequate replenishment of stationery and related supplies.
• Provide support for other administrative tasks as needed to ensure seamless operation within the unit. 
• Handle confidential project information and documents with the utmost discretion and adhere to established confidentiality protocols.
• Perform any other duty as may be assigned by the Supervisor.

Requirements                

• B.Sc/HND in Business Administration, Public Administration or related field with a minimum of two (2) years’ experience performing a similar role in a well-structured environment.

Competencies
The ideal candidate must:

• Be proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook) & ERP systems.
• Have strong organizational, time-management and multi-tasking skills.
• Have experience in handling administrative functions.
• Have problem-solving mind-set with attention to detail.
• Have excellent written and verbal communication skills.

Benefits
We offer highly competitive salary with equally attractive benefits and excellent working conditions in a pleasant campus environment.