Administrative Assistant Job at International Protection Accommodation Service (IPAS)

Ipas is a nonprofit organization working to achieve a world where every woman and girl has the right and ability to determine her own sexuality and reproductive health.  Through local, national, and global partnerships, Ipas works to ensure that women and girls has improved sexual and reproductive health and rights, through enhanced access to correct information and use of contraceptive care.

We are recruiting to fill the position below:

Job Position: Administrative Assistant

WorkDay Requisition Number: NG-RQ-2772
Job Location: Abuja
Contract Duration: 6 Months with the possibility of extension
Target Hire Date: 1st March 2025

Job Summary

• The Administrative Assistant plays a crucial role in delivering regular administrative support to the country team and to consultants involved in Ipas engagements. 
• Additionally, the Administrative Associate is tasked with overseeing office operations, managing office supplies and equipment, and performing various administrative duties that facilitate the efficient functioning of daily operations.

Primary Responsibilities

• Oversees the operations of the front desk.
• Coordinates maintenance of office equipment.
• Key Success Metrics: Maintenance schedule developed for office equipment and updated monthly
• Maintain efficient and smooth operation/management of office facility (cleaning, equipment repairs, utilities, water supply, generator)
• Key Success Metrics: A Cleaning roster is developed and followed.
• Key Success Metrics: The generator Usage register is developed and captures all activities pertaining to the generator
• Key Success Metrics: Maintenance schedule developed for office facility and updated monthly
• Ensure proper office vehicle utilization
• Key Success metrics: Quarterly report of vehicle utilization is shared.
• Manage office consumables (office materials like stationery, cleaning & hygiene,): that will include collecting the requests on monthly bases, maintaining the stock, monitoring usage
• Key Success Metrics: Report on office consumables usage shared quarterly
• Performs other duties as assigned.

Minimum Requirements

• Bachelor’s Degree, or equivalent
• 3+ years of relevant experience
• Proven experience in administrative roles
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office suite.

Salary
The salary range for this role is between NGN500,000 to NGN650,000 monthly (Inclusive of taxes).

Note

• Applications are welcome from qualified candidates based in Abuja. 
• The candidate will be chosen through a competitive application process. Please submit a CV and a portfolio that shows your experience as a “single attachment” on or before the deadline.
• Remote work NOT allowed
• Only successful candidates will be contacted.