Administrative Officer (Oil & Gas) Job at Beckley Consulting Limited

We are recruiting to fill the position below:

Job Position: Administrative Officer (Oil & Gas)

Job Location: Lekki, Lagos
Employment Type: Full-time

Job Summary

• As the Administrative Officer, you will play a crucial role in ensuring the smooth operation of our organization. You will be responsible for various administrative tasks and support functions, contributing to thedaily operations' overall efficiency and effectiveness.
• This position requires excellent organizational skills, attention to detail, and the ability to multitask in a fast-paced environment with technical skills.

Key Responsibilities

• General Administrative Support: Provide administrative support to the management team and staff, including handling phone calls, managing correspondence, scheduling meetings, preparing reports, and maintaining records.
• Office Management: Oversee day-to-day office operations, including maintaining office supplies, managing office equipment, and coordinating maintenance and repairs when necessary.
• Financial Support: Assist in financial management tasks, such as processing invoices, monitoring expenses, and reconciling accounts. Collaborate with the finance team to ensure accurate and timely financial transactions.
• Travel and Logistics: Arrange travel itineraries, including booking flights, accommodations, and transportation. Coordinate logistics for meetings, conferences, and events.
• Data Management: Collect, organize, and maintain accurate data and records, ensuring confidentiality and data protection. Prepare and update various reports, spreadsheets, and databases as required.
• Documentation and Filing: Create and maintain a filing system for both electronic and physical documents. Ensure proper documentation and filing of contracts, invoices, purchase orders, and other relevant records.
• Communication and Correspondence: Draft, proofread, and edit various business communications, including emails, memos, and reports. Handle incoming and outgoing correspondence and maintain professional communication channels.
• Relationship Management: Establish and maintain positive relationships with clients, suppliers, and other external stakeholders. Provide excellent customer service and address inquiries and requests promptly.

Academic Qualifications

• A Bachelor's Degree in Business Administration, Management, or a related field is preferred but not mandatory.
• 2 - 5 years of work experience.
• Equivalent work experience will also be considered.
• Additional certifications or training in office administration or related areas will be an advantage.

Key Areas:

• Office Management
• Record-keeping
• Project coordination
• Communication

Skills Required:

• Strong organizational and time management skills, with the ability to prioritize tasks effectively and meet deadlines.
• Excellent written and verbal communication skills, including proficient editing and proofreading abilities.
• Strong problem-solving skills and ability to work independently or as part of a team.
• Flexibility and adaptability to handle changing priorities and tasks.
• Proficiency in office productivity software, including word processing, spreadsheets, and presentation tools (Microsoft 365).
• Attention to detail and accuracy in data entry and record keeping.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Exceptional interpersonal skills for building relationships with colleagues and external contacts.

Remuneration
N200,000 monthly (Gross)

Method of Application
Interested and qualified candidates should send their CV to: recruitment@beckleyconsulting.com using the Job Position as the subject of the mail.