Assets and Warehouse Assistant Job at Save the Children

Save the Children is the leading independent organization for children in need, with programs in over 120 countries. We save children’s lives, fight for their rights and help them fulfil their potential. Save the Children is working in Nigeria because one in five children in Nigeria dies before their fifth birthday. About 40% of children miss out on school and have to work to survive while nearly 2 million children have lost one or both parents to an AIDS-related disease.

We are recruiting to fill the position below:

Job Position: Assets and Warehouse Assistant

Job Identification: 11510
Job Location: Abuja
Job Schedule: Full time
Grade: 5
Post Type: National
Job Category: Supply Chain
Contract Length: 24  months (renewable)

Child Safeguarding
Level 3:

• The post holder will have contact with children and/or young people either frequently (e.g. once a week or more) or intensively (e.g. four days in one month or more or overnight) because they work country programs; or are visiting country programs; or because they are responsible for implementing the police checking/vetting process staff.
• As part of these responsibilities the post holder will support the establishment of child safeguarding systems, promote a culture of keeping children safe, and ensure that potential harm to children (by our own staff and/or as a result of how we do our work) is identified and addressed on an ongoing basis. 
• The post holder should report and respond to interventions as determined by position-related responsibilities identified in the Child Safeguarding Policy.

Role Purpose and Description

• The post holder will be responsible for managing the assets and transit warehouse at the Save the Children.

Key Areas of Accountabilitiy
Reception:

• Acknowledge reception of goods in good order and condition
• Collaborate with quality reviewers to inspect the quality and check for damage
• Count and record the quantity
• Cross-check quantities in accordance with delivery note
• Supervise loading and offloading of goods
• Ensure that suppliers adhere to the safeguarding procedures during delivery
• Physical organization of the stores:
• Proper installation of commodities in shelves or pallets
• Organization of the items in category
• Keep clean the store and secure stock

Stores Management:

• Daily management of the store for cleaning or stocking
• Daily monitoring of stock levels
• Daily monitoring for expiry dates and quality problems
• Daily update of movements of goods in/out of the store
• Enter all data into stock and bin cards
• Preparation of monthly consumption report
• Conduct of cyclic counts and inventories in accordance to project schedule
• Planning of the needs and requisition of re-supplies.

Security:

• Check security measures, e.g. locks, windows, building
• Report to the line manager / security responsible in case of problems.

Record keeping and filing:

• Enter all movements in their respective records
• File all the documents
• Compile report as appropriate

Dispatch:

• Preparation for expedition of outbound supplies:
• Packing of items according to approved quantities and in proper condition to the means of transportation
• Prepare waybill and packing list to be sent with each consignment
• Enter all data of items leaving the store on stock cards and on weekly reports

Support SCI staff on stock management:

• Work with logistics to ensure programme procurements are timely and of high quality
• Carry out other tasks as required by line manager
• Prepare periodic narrative and stock reports as agreed with management
• Support programme staffs to forecast and request for supplies as efficiently as possible.

Safeguarding:

• Ensure that  all warehouse activities comply with Save the Children’s safeguarding policies 
• Participate in annual supplier training for suppliers on safeguarding

General:

• Comply with Save the Children policies and practice with respect to supply chain, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
• Carry out other assigned tasks as requested by Line Manager.

Additional job responsibilities:

• The duties and responsibilities as set out above are not exhaustive and the role holder may be required to carry out additional duties within reasonableness of their level of skills and experience.

Behaviours (Values in Practice)
Accountability:

• Holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.

Ambition:

• Sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically and on a global scale.

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to.

Creativity:

• Develops and encourages new and innovative solutions.
• Willing to take disciplined risks.

Integrity:

• Honest, encourages openness and transparency; demonstrates highest levels of integrity

Qualifications, Experience and Skills

• University Degree or equivalent in Social Work, Social Science, Development Studies or equivalent combination of relevant training and experience
• Minimum of 1 year of work experience in Supply Chain Management
• Experience in stock and assets management desirable 
• Computer literate.

Administrative & General Skills:

• Stock management and logistics experience
• Computer literacy (MS Word, MS Excel, MS PowerPoint)
• Ability to work in partnership with government and other NGO staff
• Good interpersonal skills
• Ability to work within a team setting
• Independence, adaptability and flexibility with good workload management, 
• Excellent communication skills

Desirable Criteria:

• High level of personal integrity, commitment and professional responsibility
• Excellent communication skills,
• Team player with strong leadership skills
• Mature personality with life experience is an advantage.
• Able to be a self-started and work in challenging contexts and fragile environment.