Executive Assistant Job at AnneMarthas Global Services Limited

AnneMarthas Global Services Limited is a Human Resources recruitment, outsourcing, management and advisory company located in Lagos, Nigeria. With a growing reputation for being the all round HR management strategic partner for new and existing companies.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Lekki, Lagos
Industry: Information Technology

Responsibilities


  • Provide secretarial and administrative support services to the CEO.
  • Act as custodian of sensitive matters and information relating to peculiar issues within the CEOs office.
  • Examine documents for the CEOs review to ensure quality control and compliance with companys procedures and policies.
  • Process requisitions for the CEOs office.
  • Provide assistance to the CEO in preparation of reports and presentations.
  • Perform quality control checks on assigned CEOs presentations to ensure proper formatting and elimination of errors.
  • Monitor and manage the CEOs internal and external correspondence.
  • Develop corporate communication materials for the Company.
  • Obtain weekly/monthly activity reports from departmental team leads and collate for the CEOs review.
  • Respond to client queries and request on non-technical issues and escalate as required to the relevant personnel.
  • Develop and maintain an efficient documentation and filing (electronic and hardware) process.
  • Document minutes of CEOs meetings and produce memos of such for review. Ensure and coordinate relevant and adequate logistics for the CEO and other events connected to the CEOs office.
  • Handle/supervise travel and other logistics arrangement for the CEO.
  • Process official expenditures and claims for the CEO.
  • Help the CEO manage workflow and office deadlines.
  • Take and relay accurate and timely messages from telephone calls and respond to queries on behalf of the CEO where necessary
  • Liaise with relevant individuals, external organizations, etc to arrange meetings and prepare agendas for the CEO.

Requirements

  • Bachelor's Degree in Business Administration or a related field.
  • Work experience as an Executive Assistant, Personal Assistant or similar role
  • Excellent MS Office knowledge
  • Communication and interpersonal skills
  • Ability to conduct research and create reports or presentations
  • Ability to handle sensitive information with discretion and confidentiality
  • Basic computer and office equipment skills
  • Multi-tasking and time-management skills, with the ability to prioritize tasks.
  • Highly organized and detail oriented.
  • Excellent analytical and problem-solving skills.

Salary
N300,000 - N350,000 / month.

Method of Application
Interested and qualified candidates should send their CV to: ademidunlana@gmail.com using the Job Position as the subject of the mail.