Factory Finance Associate

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Job Title:  Factory Finance Associate
 

Description :     

Position Purpose:
The candidate will be responsible to support in performing the following assignments:
- Take charge of continuously monitoring ITC payment to JTI SA (With full reconciliations)
- Timely and accurate reporting to GSC Finace HQ
- Ensure transparency over JTI Product costing manufactured by ITC,
- Ensure adherance to GSC Policies & Procedures and internal controls in general,
- Participate in safeguarding JTI investments (M&E, FG, SP and Materials inventories)
- Provide assistance and support to Factory Finance Manager


Qualifications :    

• University degree, preferably in Finance or business administration
• At least 3 year experience in finance, strong knowledge of Factory processes (preferably tobacco industry), strong analytical skills and experience in Financial Reporting & Planning. International environment.
• Excellent knowledge of English language, written and spoken.
• Computer Literate (MS Excel & MS Project) & SAP knowledge.

FUNCTIONAL SKILLS:
• Familiar with internal controls and other Factory Finance procedures
• Good communication and analytical skills
• High degree of probity and integrity
• Self-motivation, enthusiasm and desire to develop
• Knowledge of Accounting Software (SAP would be an asset).
• Self starter able to work independently
• Time management skills and ability to work under strict deadlines

Main Areas of Responsibility:

1. Perfome weekly / monthly follow up with ITC payment to JTI SA

• Perfome weekly / monthly JTI SA AR reconciliations vs HL payment to ITC
• Reconciliation of JTI SA Acc Receivable from ITC versus Materials at ITC
• Follow up with all ITC Forex sourcing transaction and Telex copies
• Report on ITC Credit Line & AR evolution including status of Overdue

2. Month End Closing / Actuals reporting:

• Support in performing monthly Actual Product Cost calculation for the JTI
• Portfollio (4 brands, 4 SKUs) and Explain variances to Standard.
• Prepare monthly reports for GSC Finance HQ
• Prepare Conversion Cost make-up & variance trend analysis
• Follow up GME postings made from Entity Finance to Factory Cost

3. Product Cost Planning / VMCUnder the supervision of Factory Finance Mgr., prepare Standard Product Cost (VMC) during, and eventually in between (Launches), Planning cycles (A&SP, May & September LE, TDT), in an accurate and timely manner.
4. CAPEX
- Control the CAPEX operations from a Finance perspective, i.e. commissionning, Asset numbering, Depreciation, GlobCon Load etc.
- Provide guidance and support on Capital Expenditure projects to facilitate the decision making process.
- Ensure close follow-up on project development and where applicable, post-implementation assessement.
5. GSC Pol & Procedures / Internal Controls
- Support and assist Factory Finance Manager in maintaining adequate internal controls in order to safeguard full compliance with JTI Product Cost Policies & Procedures.
- Closely monitor Spare Parts Management Inventory & Reporting
- Attend Finish Goods and Materials inventory counts, reconcile with inventory records and follow-up on discrepancies.
6. GSC & Market Management Support
- Provide Costing expertise and assistance to Factory Finance Manager
a) Participate in the review of Costing assumptions used by ITC for its Selling Price to JTI
b) Review & validate ITC cross charges to JTI

7. Other / Ad-hoc- As may be required, provide assistance during the M&E importation process (gathering of documentation, etc).
- Handle special projects on Management request.
- Mornitoring of Consignment Inventory (Locally purchase NTMs), Re-Order Level, Issues of Purchase Requisition and Tracking of delivery