Grants Manager Job at Medecins du Monde (MdM)

Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.

We are recruiting to fill the position below:

Job Position: Grants Manager

Job Location: Abuja FCT
Employment Type: Full-time

Job Description

• Under the supervision of the Deputy General Coordinator - Programs, the Grants Manager is responsible for the overall management of the donors requirements. This includes, proposals writing, reporting, donors intelligence to contribute to the country strategy as well as leading projects’ kick-off meetings. Additionally, the Grants Manager is expected to contribute to the agreements design with authorities and partners as well as communication initiatives gathering relevant information. The Grants Manager will work closely with the technical advisors, programs managers and support departments.

Responsibilities 

• Donors proposals and reporting 
• Donors intelligence and strategy
• Partnership support 
• Communication 

Donors proposals and reporting:
Proposals

• Support the General coordinator, the Deputy General Coordinator in charge of programs and the team in HQ in the coordination and the writing of proposals
• Provide timelines and ensure timely submission of project proposals and reports 
• Make sure that the proposals match the MDM strategy
• Support the Deputy General Coordinator in charge of programs by taking the lead in the writing of certain parts of the proposals (non-technical part) and help in the compilation of the different contributions
• Work in close collaboration with the medical, logistics, HR and finance departments, to ensure consistency among the different components of proposals – i.e. log frame, budget, procurement needs, narrative
• Review the different contributions (especially from the program department), share comments to the team to ensure the quality of documents
• Make sure that all indicators are SMART and target realistic, in collaboration with the Deputy General Coordinator in charge of programs and the MEAL Manager

Donor reporting:

• Be the focal point at mission level for HQ (Program Support Officer, with the support of the Public and Institutional Funding Unit) for grants/reporting, and consider donor compliance and guidelines to ensure adherence 
• Support country mission in the coordination and writing of donor reports
• Ensure timely submission of reports to HQ
• Ensure adherence to donor deadlines, including developing and disseminating timelines to relevant staff
• Follow up on mission-level reporting and ensure that documents are submitted on time
• Support the Deputy General Coordinator in charge of programs by taking the lead in the writing of certain parts of the reports (non-technical part) and help in the compilation of the different contributions
• Work in close collaboration with the medical, logistics and finance departments, to ensure consistency among the different components of the reports
• Act as a focal point for report related queries, e.g. templates and compliance, in collaboration with the Program Support Officer

Internal reporting:

• Take the lead in the preparation of the monthly MDM situation report, by liaising with the different mission departments to get and review their contribution. 
• Literature review of key assessments to identify trends and guarantee coherence of proposals 

Donors intelligence and strategy:

• Maintain overview of all donor requirements, rules and regulations; ensure their good dissemination and acceptance by key staffs, with the support of HQ
• Carry out regular donor mapping exercises, analyse their strategy for the country and identify new funding opportunities in line with the country program’s strategy
• Maintain a database of current and expected call for proposals
• On request of the General Coordinator, attend to meetings with donors
• Support the mission in the organization of external audit or evaluation

Partnership Support:

• Take the lead in the preparation or review of MOU or amendments (for instance: Ministry of Health, UNICEF, other INGO or UN agency)
• Take the lead in the preparation or review of MOU between MDM France and other MDM chapters
• Take the lead in the preparation or review of MoU between MDM Nigeria and local partners

Communication:

• Collaborate with HQ-based Program Support Officer to develop new internal communications products for the Mission including factsheets / brochures / leaflets / flyers, etc. for the Mission and/or projects
• Support program visibility and communication initiatives through travel to field to collect images, success stories and other communications content, as necessary
• Support program staff draft or review factsheets, presentations, articles, lessons learned documents, and any other media materials and resources as needed, for both internal and external stakeholders, as requested by the hierarchy with the help of HQ-based Program Support Officer
• Ensure that program communications activities are in line with donors’ communications and visibility guidelines as well as MdM brand guidelines
• Coordinate and facilitate communications capacity-building and learning activities in support of MdM Nigeria’s communication plan
• Develop, maintain, and promote MdM Nigeria’s visibility via prior-approved social medial platforms
• Take any other initiatives to promote MdM Nigeria visibility through production of materials / items / gadgets likes yearly calendar, pens, name tags, pins, etc.
• This list of activities is not exhaustive and may change depending on the context.

Hierarchical and Functional links:

• Under the direct supervision of Deputy General Coordinator in charge of Programs and in collaboration with the HQ Grants focal points.

Requirements

• Degree in the following or related field: Humanitarian Management, Development, International Relations,
• At least 2 years of experience in a similar role;
• Experience of writing proposals/reports;
• Experience in donor intelligence/strategies monitoring
• Demonstrated experience of coordinating and preparing strong narrative and financial reports for a variety of donors;
• Experience developing and working with project budgets;
• Understanding of donor compliance, especially for BHA, GFFO and ECHO
• Experience in humanitarian and development context highly appreciated. Experience in multi-donors’ budgets and multi-countries grants
• Training and capacity-building experience

Skills:

• Excellent level of communication both written and oral;
• Good personal organizational skills, including time management, and ability to meet deadlines
• Ability to work under a minimum of supervision, autonomous
• Reactivity, anticipation, adaptability, capacity to take initiatives
• Organizational skills, rigor, detail oriented
• Ability to classify and to manage priorities
• Listening and diplomacy skills
• Team spirit
• Ability to work in an unstable and volatile context

Salary
N500,000 - N750,00 / Month.

Method of Application
Interested and qualified candidates should please send their CVs to: recruitment.nigeria@medecinsdumonde.net using the Job Position as the subject of the mail.

Note

• Qualified females are highly encouraged to apply.
• Only successful applicants will be called for the next steps and are obligated to disclose any information about family member(s) currently in the employment with MDM-France in any location. 
• No monetary transactions, neither demands of favors in kind, nor other types of favoritism will be tolerated in the MDM recruitment process.
• MDM reserves the right to refuse hiring a candidate having benefitted from any such acts. All illicit demands may be pursued through the judicial system.
• MDM is an equal opportunity employer and encourages any Nigerian citizen to apply irrespective of race, gender, religion, creed, political affiliation.
• Dual Employment is considered gross misconduct and hence not acceptable.
• MDM reserves the right to cancel any step or whole of the recruitment process at any stage.
• MDM France takes this opportunity to thank all potential candidates for their application.