Job Openings at International Facilities Services Limited

International Facilities Services Limited is an international facilities management company operating global standards to wide range of clients in Nigeria, Ghana, South Africa and the Middle East.

We are currently recruiting suitable candidates to fill the following positions below:

1.)  Procurement Officer

Job Location: Gbagada, Lagos
Employment Type: Full-time

KPA / Actions
Procurement Management:

• Ensure there are duly registered vendors for every category of items or service routinely procured by the organization and that all procurements are done through the registered vendors.
• Maintain an updated price list of items and services routinely procured by the organization and verify that requisitions raised are not beyond the reasonable price.
• Also ensure strong negotiations are engaged with vendors to maintain/keep down agreed prices.
• All procurement transactions must be done according to company policies and guidelines must be retired in whole and must be free of all forms of irregularities or corrupt practices.
• Ensure effective procurement plans are made and adhered to for all routine procurement transactions in line with business strategy as communicated by management.
• All documents surrounding procurement transactions must be properly filed and stored for record purposes and must be readily available for inspection.

Supplier Management:

• Ensure the prompt processing for all third party payments – suppliers etc through appropriate vetting and approval of LPO, GRN, Suppliers Invoices, Delivery notes and ensure FA generate PO’s for payments and accruals as the case may be
• Ensure prompt payment of suppliers in line with negotiated credit terms
• Update the suppliers ledger daily with approved PO’s
• Weekly schedule of all issued LPO’s and supplies received
• Ensure the registration and approval of different goods and services suppliers annually – all new suppliers must be accredited within the year as it arises
• Keep a list of approved suppliers list

Distribution & Logistics Management:

• Ensure effective distribution plans are made and adhered to for all routine distribution in line with business strategy as communicated by management.
• Proper tracking and management of routine bill payments such as Rent, Electricity, Subscriptions, Telephone, etc. and ensuring a regular review of these cost heads with an aim of driving down costs and getting better service.
• Ensure all material requests (routine/planned & call-out/variable) are attended to and deliveries are properly packaged and timely delivered to the appropriate locations.
• All distribution & logistical transactions must be done according company policies and guidelines, must be retired in whole and must be free of all forms of irregularities or corrupt practices.
• Proper management of logistical requests such as travel arrangements, courier requests, etc.

Requirements

• Candidates should possess a Bachelor's Degree qualification with at least 3 years of work experience.

Salary
N100,000 - N150,000 / month.

Application Closing Date: 22 June, 2023.

Method of Application
Interested and qualified candidates should send their CV to: humanmgt@gmail.com using the Job Position as the subject of the email.

2.) Accountant

Job Location: Lagos
Employment Type: Full-time

Job Summary

• Financial accountant needed to provide Financial Accounting and Financial Reporting, Payroll Management, Inventory Management, Procurement, and Accounts Payable Management, Accounts Receivable and Credit Control, Banking and Financing

Responsibilities

• Financial Accounting
• Ensure daily posting of all payment vouchers raised and proper classifications of expenses
• Ensure daily posting of receipts, PO, and all other primary source documents
• Ensure weekly and monthly report of payables
• Enforce weekly job order report
• Enforce daily petty cash report and posting
• Enforce weekly reporting on receipts and posting
• Enforce weekly posting and report of invoices
• Ensure weekly schedule of cheques raised and cash collected.
• Enforce acknowledged invoice report
• Establish genuine fixed asset report and generate reports monthly, quarterly and annually
• Ensure adequate inventory management and regular stock counts at least once a month.

For Branch and Projects Accounts:
Weekly Reports:

• Report on cash and cheques lodged into accounts
• Report on payment vouchers raised with supporting documents
• Petty cash report
• Invoice schedule for one off jobs.

Monthly Reports:

• Invoice schedule raised
• Schedule of receivables outstanding
• List of payments by clients
• Stock reports within / outflow and balances

Monthly branch audit and stock counts:

• Updating and reporting month-on-month variations on payroll
• Generating weekly Accounts Payable Schedule
• Generating weekly Accounts Receivables Schedule
• Inventory Management; Stock Counts are conducted monthly
• Weekly Cashbook – Summary Scheduling

Financial Reporting:

• Ensure timely financial and statistical reports for management and board use.
• Ensure integrity of GL
• Generate monthly, quarterly and annual P&L report
• Generate monthly, quarterly and annual balance sheet
• Generate and post monthly adjustments
• Update and reconcile intercompany account
• Generate reconciliation of bank statements

Payroll Management:

• Ensure the deployment and monitoring of attendance using TAMS or other electronic or manual means available for the preparation of payroll
• Ensure timely and accurate preparation of payroll on or before the 25th day of every month
• Ensure the timely payment of staff wages and salaries and communication of pay slips from tally or other approved applications to all operational staff

Inventory Management:

• Establish and ensure a neat organized central store
• Establish and conduct monthly stock counting procedures
• Establish and monitor stock and inventory at all locations
• Establish bin cards and ensure keep update of all items available
• Establish reorder levels.

Procurement and Accounts Payables Management:

• Establish an organized procurement process
• Establish re-ordering levels for all items
• Establish and maintain purchasing pattern for optimal stocking
• Establish a price list of all items
• Establish three optional sources for each item with address and telephone numbers clearly indicated and maintain a database of approved vendors whether suppliers or open market

Requirements

• Candidates should possess a Bachelor's Degree with a minimum of 5 years of experience.

Salary
N150,000 - N250,000 Monthly.

Application Closing Date: 30th June, 2023.

Method of Application
Interested and qualified candidates should send their CV to: humanmgt@gmail.com using the Job Position as the subject of the email.

3.) Janitor / Cleaner (APMT)

Job Location: Apapa, Lagos
Employment Type: Full-time

Requirements

• Minimum of SSCE
• 0-2 years of work experience
• Has a little idea in cleaning scheme
• Must be resume immediately
• Must reside closely to APAPA and its environments.

Salary
N35,000 - N50,000 monthly (Negotiable)

Benefit
Feeding and overtime

Application Closing Date: 22nd June 2023.

Method of Application
Interested and qualified candidates should send their CV to: businesssupportofficer@ifs-ng.com using the Job Position as the subject of the mail.

4.) Group Brand / Communications Officer

Job Location: Lagos
Employment Type: Full-time

Job Description

• An experienced creative and intelligent public relations and marketing communications professional to develop, implement and monitor online and offline strategies to facilitate brand awareness, and enhance business development for the company.
• Customize social media pages (ex. Facebook, Twitter, Google+, YouTube), develop supporting offline collateral, create original content, etc
• Constant engagement on all social media handles; Facebook, Twitter, histogram, google, google plus, WhatsApp, blogs, Bloomberg etc
• Drive search engine optimization for the group
• Developing a content calendar across all platforms ensuring a constant supply of relevant content.
• Previous experience in 360 degrees advertising agency will be an advantage.
• Developand implement a marketing communication strategyfor thecompany
• Support and implement social media strategy for the group ensuring it aligns with the company’s brand.
• Daily management of all company websites and blogs
• Create engaging and professional image and video visuals that reflect client and their brand
• Creates and distributes engaging written or graphic content in the form of e-newsletters, web page and blog content, or social media messages.
• Co-develop all company collaterals and online and offline publications.

Requirements

• Candidates should possess a Bachelor's Degree with at least 5 years of relevant work experience.

Salary
N150,000 - N300,000 Monthly.

Application Closing Date: 1st June, 2023.

Method of Application
Interested and qualified candidates should send their CV to: klinsajobs@gmail.com using the Job Position as the subject of the mail.

5.) AC Technician

Job Location: Apapa, Lagos
Employment Type: Full-time

Job Description

• Install, inspect, maintain, and repair air conditioner.
• Ventilate equipment and controls making sure they operate efficiently and continuously.
• Perform regular maintenance work on cooling units.
• Diagnose electrical and mechanical defects and malfunctions.
• Install, replace, or repair equipment that has been damaged.
• Install new air-conditioning systems and equipment.
• Clean blowers and coils, check tensions of belts and motors.
• Plans and designs of new air-conditioning systems including their installation and maintenance.
• Make adjustment and do calibrations of thermostatic controls.
• Inspect and maintain refrigerators and ice machines, and chilled water supply systems.

Requirements

• 5 - 7 years of experience with government Trade Test, C& G ND or other equivalent certification

Salary
N75,000 - N100,000 / month.

Application Closing Date: 30th July, 2023.

Method of Application
Interested and qualified candidates should send their CV to: humanmgt@gmail.com using the Job Position as the subject of the email.