Ongoing Recruitment at PINS Integrated Solutions Limited, April, 2017

PINS Integrated Solutions Ltd. (PINS) is a start up company that will revolutionise the mobile phone security industry in Africa. We have identified the major challenges faced by mobile phone users and are introducing services that will mitigate the problems faced by these users, by developing a mobile security application and providing world standard repair services that addresses the solutions to the major problems associated with mobile smart phones devices.
Want to make a difference with us?
We need bright and enthusiastic individuals with heaps of personality to join our team covering a range of different activities.
PINS Integrated Solutions offers a wide range of services to customers, from phone insurance to phone repairs, and we also get in touch with our valued customers to ensure we reach complete satisfaction with services provided by us.


Job Title: Group Financial Analyst
Reports to: Managing Director, and Chairman
Business Purpose/Objective
The Group Financial Analyst is in charge of providing strategic financial analysis and support to the management of the group of companies. Compiling accounting information, producing investment reports and other financial relevant reports and analysis to management for decision making.
Core Working Relationships

• Managing Director, Warehouse Manager, Operations Manager, Marketing Manager

Accountabilities (Responsibilities)
Management

• Maintain a documented system of accounting policies and procedures
• Manage outsourced functions
• Oversee the operations of the finance department, including the design of an organizational structure adequate for achieving the department's goals and objectives
• Liaising with auditors to ensure annual monitoring is carried out
• Producing accurate financial reports weekly, monthly, quarterly, and yearly

Funds Management

• Forecast cash flow positions, related borrowing needs, and available funds for investment
• Ensure that sufficient funds are available to meet on-going operational and capital investment requirements
• Use hedging to mitigate financial risks related to the interest rates on the companies borrowings, as well as on its foreign exchange positions
• Maintain banking relationships
• Assist in determining the companies proper capital structure
• Invest funds
• Recommend appropriate dividend issuances, based on historical dividend patterns and expected cash flows

Budgeting

• Manage the preparation of the companies budget
• Report to management on variances from the established budget, and the reasons for those variances
• Assist management in the formulation of its overall strategic direction

Financial Analysis

• Engage in on-going cost reduction analyses in all areas of each individual company’s expenditures
• Review the performance of competitors and report on key issues to management
• Engage in benchmarking studies to establish areas of potential operational improvement
• Interpret the companies financial results to management and recommend improvement activities
• Review the bottlenecks and recommend changes to improve the overall level of each individual company’s throughput
• Participate in target costing activities to create products that meeting predetermined price goals
• Assist in the determination of product pricing in relation to features offered and competitor pricing
• Compile key business metrics and report on them to management
• Manage the capital budgeting process, based on constraint analysis and discounted cash flow analysis
• Create additional analyses and reports as requested by management

Generic Competencies

• Managerial skills in Business and People

o Planning

o Reviewing

o Motivating

o Coaching

o Performance Management

• Interpersonal and Communication Skills
• Problem Solving and Team Building Skills

Functional Competencies

• Attention to detail
• Planning and record keeping
• Good numeracy and IT skills
• Excellent literacy skills for report writing and drafting correspondence
• Negotiation skills
• Commercial and Business awareness
• Strong analytical and investigative skills

Deliverables

· Monthly budget

· Monthly target as set by the board

· Weekly and monthly reports

· Ensure that KPI’s are effectively executed



Job Title: HR Manager
Reports to: Managing Director
Business Purpose/Objective

• Maintains and enhances the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.

Core Working Relationships

• Managing Director,Marketing Manager, Security Supervisor, IT Director, and Operations Director

Accountabilities (Responsibilities)
Operations

• Maintains the work structure by updating job requirements, and job descriptions for all positions
• Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends
• Scheduling management conferences with employees; hearing resolving employee grievances; counselling employees and supervisors
• Conducting investigations; maintaining records; representing the organisation at hearings
• Maintains management guidelines by preparing, updating, and recommending human resource policies and procedure
• Completes human resource operational requirements by scheduling and assigning employee in conjunction with the relevant department managers
• Developing and implementing policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures and absence management
• Undertaking regular salary reviews

People, Training, and Development

• Maintains organisation staff by establishing a recruiting, testing, and interviewing programme; conducting and analysing exit interviews; recommending changes
• Prepare employees for assignments by establishing and conducting orientation and training programme
• Ensures planning, monitoring, and appraisal of employee work results by training managers to coach and discipline employees
• Promoting equality and diversity as part of the culture of the organisation

Systems and Procedures

• Maintains a pay plan by conducting periodic pay surveys; scheduling and conducting job evaluations
• Monitoring and scheduling individuals pay actions; recommending, planning, and implementing pay structure revisions
• Maintains employee benefits programs and informs employees of benefits by studying and assessing benefit needs and trends; recommending benefit programs to management
• Ensure legal compliance by monitoring and implementing applicable human resource federal and state requirements
• Maintains historical human resource records by designing a filing and retrieval system; keeping past and current records
• Advising on pay and other remuneration issues, including promotion and benefits

Functional Competencies
· Attention to detail

· Confidence

· Leadership Skills

· Good numeracy and IT skills

• Ability to work as a team
• Strong verbal and written communication skills
• Excellent inter-personal skills
• Reliable with excellent timekeeping
• Team work

Job Title: Group Marketing Analyst
Reports to: Director of Business Development
Business Purpose/Objective

• Responsible for managing marketing, advertising, and promotional staff and activities at the company; takes steps to measure, enhance, and enrich the position and image of a company through various goals and objectives.

Core Working Relationships

• Managing Director, IT Director, and Director of Business Development

Accountabilities (Responsibilities)
Operations

• Plan marketing and branding objectives.
• Expand product solutions and offerings.
• Prepare marketing strategies alongside other company executives and staff.
• Analyze market trends and recommend changes to marketing and business development strategies based on analysis and feedback.
• Oversee creation and delivery of press releases, advertisements, and other marketing materials.
• Design print ads and publications.
• Ensure brand messages are consistent.
• Gather and analyze customer insight.
• Nurture and enrich all external perceptions of the company and growth of market share.
• Engage consumers on social media.
• Deepen relationships with all media to ensure the most effective messaging and positioning of the organization.
• Lead all areas of content generation and production across all media platforms.
• Take calculated risks based on data-driven analytics.
• Drive overall CRM and direct marketing.
• Engage other organizations within the community.
• Collaborate with operations to develop strategic partnership activities and implement the execution framework and strategic plan on identified opportunities.
• Develop and lead a marketing team that will develop and execute new concepts, business models, channels and partners to position business as innovator and leader.
• Ensure that customers' needs are met whilst maximising the profits of a company.
• Ensure efficient and effective operation of all processes within your control to achieve Key Performance Indicators (KPIs) in Company Business Plan/Objectives
• Prepare and report progress of corporate goals and objectives weekly and monthly to executive leadership and associates within the facility.

Financial Performance:

• Develop an effective annual budget for all company marketing within your control
• Ensure improvement projects are based on and prioritized by sound business cases which are driven by reliable data analysis
• Ensure (in conjunction with Accounting Team) a full and up to date set of costs are maintained for all marketing initiatives

People Management:

• Develop direct reports by providing clear accountabilities, expectations and feedback to improve performance
• Interview employees. Direct hiring, supervision, development and, when necessary, termination of employees.
• Conduct orientation and oversee the training of new employees.
• Develop direct reports leadership skills and their understanding of marketing concepts to enable them to effectively lead marketing efforts
• Efficiently schedule and utilize staff for all marketing initiative to ensure outcomes are met
• Develop effective succession and recruitment plans to ensure a depth of knowledge and leadership within the team for seamless transition of key roles
• Ensure (at a minimum), annual assessments are carried out on all staff with a focus on knowledge, competency, performance and future career development and training needs

Generic Competencies

• Interpersonal and Communication Skills
• Microsoft Office Suite (Word and Excel)
• Knowledge of contemporary IT including word processing, email, spreadsheet, database and similar disciplines
• Demonstrate a high level of confidentiality, tact, discretion, initiative and sound judgement

Functional Competencies

• Attention to detail
• Marketing Management
• Sales Management
• Developing and Implementing Marketing Strategy
• Reporting and record keeping
• Good numeracy and IT skills
• Excellent literacy skills for report writing and drafting correspondence
• Excellent customer service skills
• Commercial awareness

Deliverables

• Weekly and Monthly reports
• Tracking of weekly and monthly marketingbudgets
• Ensure that KPI’s are effectively executed

Qualifications

• Experience in amarketing position is desirable.
• Knowledge of Logistic, Supply Chain and Customer Requirements
• Must be fluent in English

Job Title: Sales Analyst
Reports to: Director of Business Development
Business Purpose/Objective

• The Sales Manager’s job is to deliver strong product availability and stock management in order to achieve sales to budget; to control sales processes in order to achieve margin; to lead the sales team and ensure the customer service standards and company procedures are adhered to. As a primary contact for PINScustomers, the Supervisor is heavily involved in and provides friendly, courteous, and helpful customer service on a daily basis

Core Working Relationships

• Managing Director, Financial Manager, Marketing Manager, Customer Care Manager, and direct reports

Accountabilities (Responsibilities)
Operations

• To encourage the team to maximise sales through excellent and impeccable customer service
• To ensure the team achieves its departmental targets and objectives
• Carry out duty management shifts as required
• Organise rotas for the department and store where necessary using appropriate I.T systems
• Customer Service Standards
• Know and demonstrate by example the customer service standards
• Lead and coach the team in their ability to effectively deliver the company’s service standards
• Effectively deal with customer issues in store and the sales when duty managing

People, Training & Development
 

• Facilitate/assist in training the team; utilise relevant manuals/tool kit trainings as necessary
• Motivate the team to achieve departmental objectives
• Effectively communicate goals and objectives to the team
• Attend/complete trainings as necessary
• Where required, complete /assist in carrying out performance reviews for the team
• Merchandising & Stock Management
• Ensure department displays are well-maintained: replenished, faced up and stock rotated in line with company guidelines
• Ensure departmental ordering is completed and stock volumes managed appropriately
• Monitor regularly, and minimise, wastage
• Departmental stock takes: ensure periodic stock takes are completed and recorded according to company procedures
• Store stock takes: assist in overseeing periodic stock takes for the whole store as required; this may require working additional hours from time to time

Systems & Procedures

• Follow correct opening and closing procedures
• Follow correct procedures for receiving and checking deliveries and ensure paperwork is processed in line with company policy
• Ensure the team operates the till systems competently and accepts correctly cash/cards/vouchers in line with cash handling policies and procedures
• Ensure due diligence checks are completed according to company procedures: price checks (periodically) and date code checks
• Follow accident reporting procedures

Business Development

• To revise and implement the sales strategies plans.
• To generate sales opportunities by identifying appropriate business targets

Generic Competencies

• Managerial skills in Business and People

o Planning

o Reviewing

o Motivating

o Coaching

o Performance Management

• Interpersonal and Communication Skills
• Problem Solving and Team Building Skills

Functional Competencies

• Ability to follow and enforcer company procedure
• Ability to interact with customers

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All qualified candidates should send their CVs to