Personal Assistant to Chief Executive Officer Job at WorQulture

WorQulture is aninstructional design company specialised in developing systems, processes and learnings that encourage employee development and productivity.

We are recruiting to fill the position below:

Job Position: Personal Assistant to Chief Executive Officer

Job Location: Lagos
Job Type: Full-time

Responsibilities

• Coordinate the CEO's schedule, including meetings, appointments, and travel arrangements. Anticipate scheduling conflicts and proactively resolve them to ensure efficient use of time.
• Act as a liaison between the CEO and internal/external stakeholders, including clients, partners, and team members. Manage emails, phone calls, and correspondence on behalf of the CEO, ensuring timely responses and follow-ups.
• Attend meetings, events, or functions on behalf of the executive, ensuring their presence and perspective are effectively communicated, and relaying important information back to the executive.
• Handle administrative duties such as expense reports, filing, document management, and office supplies procurement. Maintain organized records and files, both physical and digital.
• Assist the CEO in various projects and initiatives, including research, data analysis, and presentations. Coordinate with other departments to gather information and facilitate collaboration.
• Support the planning and execution of corporate events, conferences, and industry gatherings. Coordinate logistics, manage guest lists, and ensure events run smoothly.
• Arrange all travel logistics for the CEO, including flights, accommodations, transportation, and visas. Provide detailed itineraries and travel packets, and anticipate any potential travel disruptions.
• Prepare meeting agendas, presentations, and materials as needed. Attend meetings with the CEO, take minutes, and follow up on action items to ensure timely execution.
• Handle sensitive information with discretion and maintain confidentiality at all times. Uphold the highest standards of professionalism and integrity in dealing with confidential matters.

Requirements

• B.Sc University Graduate
• A minimum of 3 years of experience as an executive assistant is preferred.
• Must possess a professional demeanor
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office and scheduling software.
• Good Project management skills
• Ability to handle multiple tasks simultaneously and adapt to changing priorities.
• Discretion and a high level of integrity.
• Flexibility to work occasional evenings or weekends, as required.
• Knowledge or interest in the fashion industry is a plus..

Method of Application
Interested and qualified candidates should send their Resume, and any relevant portfolio or work samples to: Careers@worqulture.com using the Job Position as the subject of the mail.