Personal Assistant to the Executive Director Job at Divitiae Limited

Divitiae Limited - Our client, a leader in the Pharmaceutical Manufacturing sector in Nigeria, is recruiting suitable candidates to fill the position below:

Job Position: Personal Assistant to the Executive Director (ED)

Job Ref: PA001
Job Location: Lagos
Employment Type: Full-time

Person Profile

• The Personal Assistant to the Executive Director provides high-level administrative support to the ED with regards to the day-to-day business of the organization including scheduling meetings and maintaining the ED’s calendar, preparing correspondence, coordinating travel and other related functions.
• The role holder is very mature, confident of self and exhibits a high level of confidentiality and professionalism. This person possesses excellent written and verbal communication skills and interpersonal skills that enable interaction with stakeholders at all levels. This person is also a self-starter, extremely organized, has a keen eye for details and highly developed problem-solving skills.

Responsibilities

• Manage Executive Director’s diary, assess priority of appointments and reallocate as necessary.
• Coordinate between commercial teams and external suppliers in a professional manner.
• Manage Executive Director’s travel arrangements both local and international (including visas/accommodation)
• Assist Executive Director in researching and following up with action on matters which fall within the Executive Director’s responsibility - chasing responses, triggering follow-up action.
• Supervise the activities of the Office Assistant.
• Ensure timely receipt of expected reports especially for Board Meetings.
• Organize meetings and ensure that the Executive Director is well prepared for those meetings, preparing agendas, pre-meeting briefings and meeting papers.
• Any other duties as may reasonably be required by the Executive Director.

Qualifications, Experience and Skills

• Degree in a related field with a minimum of 5 years experience in similar role. An MBA will be an added advantage
• Excellent IT skills, including a working knowledge of presentation software packages, preferably Microsoft Office Word, Excel and PowerPoint.
• Excellent attention to detail, with the ability to maintain a high level of accuracy.
• A flexible, pro-active approach to work including the ability to prioritize and re-prioritize.
• Ability to deal with sensitive information with discretion and to maintain confidentiality.
• Knowledge of the social media platforms and applicability/utilization on the job.
• Exceptional interpersonal and communication skills, to enable professional interaction with a wide range of contacts and stakeholders (both internal and external).
• Ability to work flexible hours as the job may demand.
• Ability to work well under pressure and meet deadlines.

Salary
N3,500,000 - N4,800,000 annually

Method of Application
Interested and qualified candidates should send their CV to: recruitment@divitiae-ng.com using "PA001" as the subject of the mail.