Procurement Consultant Job at Management Sciences for Health (MSH)

The Management Sciences for Health (MSH), a global health nonprofit organization, uses proven approaches developed over 40 years to help leaders, health managers, and communities in developing nations build stronger health systems for greater health impact. We work to save lives by closing the gap between knowledge and action in public health.

We are recruiting to fill the position below:

Job Position: Procurement Consultant

Job Requisition ID: R4703
Job Location: Nigeria
Job Type: Part time

Overview

• The Procurement consultant will oversee the development and/ or review of the existing procurement and whistle-blower policies and manuals for the State Malaria Elimination Programs in our implementation states.
• It is expected that the developed policy will guide all procurement-related operations and align with donor policies, procedures, and regulatory requirements.

Responsibilities

• The purpose of this Scope of Work (SoW) is to outline the responsibilities, deliverables, and timeline for engaging a consultant to design and develop the Procurement and Whistle-blower/Anti-fraud policy for our states of implementation.
• Two consultants will be engaged to support three states each (Consultant 1: Osun, Ogun, and Delta, Consultant 2: Adamawa, Katsina, and Taraba).

The consultant's responsibilities will include but are not limited to:

• Conducting a thorough analysis of the state’s current practices, procedures, and regulatory requirements related to procurement
• Researching and benchmarking global best practices and standards for each policy area.
• Collaborating with relevant stakeholders, including key personnel from finance, procurement, legal, and HR departments, to gather insights and incorporate their feedback into policy development.
• Drafting the policy documents in a clear, concise, and easily understandable manner.
• Developing policy implementation guidelines, procedures, and templates as necessary.
• Providing guidance and support during policy implementation, including conducting training sessions or workshops for personnel to ensure policy understanding and compliance.
• Conducting a final review and revision of the policies based on feedback from stakeholders and implementing partners.

Deliverables
The consultant will be responsible for delivering the following key deliverables within the agreed timeframe:

Procurement and Whistleblower/Anti-Fraud Policy:

• Draft versions of the Procurement and Whistleblower/anti-Fraud Policy for review and approval. Specifically:
• Design a procurement policy that outlines guidelines for the procurement process, vendor selection, and contract management.
• Conduct a review of the existing procurement practices and identify areas for improvement.
• Specify procedures for procurement approval, evaluation, and documentation.
• Ensure confidentiality and protection for individuals reporting in good faith.
• Outline consequences for individuals engaged in fraudulent activities and provide guidance on preventive measures.
• Finalize versions of the policies, including implementation guidelines, procedures, and templates.
• Integrate sustainability and ethical considerations into the procurement policy, promoting responsible sourcing and supplier diversity.
• Create a whistleblower and fraud policy that encourages employees to report any suspected fraudulent activities or wrongdoing within the organization.
• Establish procedures for reporting, investigating, and resolving reported incidents.
• Draft the policy dissemination plan
• Facilitate an orientation and policy dissemination meeting with relevant stakeholders in the states for policy/manual adoption.

Timelines:
The engagement of the consultant for policy design and development is expected to follow the following timeline:

• Contract signing and project kick-off: [17 February]
• Analysis and research phase: [2 days]
• Stakeholder consultations: [2 days]
• Drafting and revision of policies: [2 days]
• Finalization of policies and deliverables: [2 days]
• Orientation and dissemination sessions: [2 days]
• Policy/Manual adoption and handover: [31 March]

Methodology:
The consultant should follow a systematic approach to complete the scope of work:

Initial Assessment:

• Conduct interviews and workshops with key stakeholders to understand the company's current policies, challenges, and specific requirements.
• Review relevant documents, legal regulations, and global best practices.

Policy Design and Development:

• Based on the assessment, propose an outline, structure, and content for each policy, seeking approval from the company's management.

• Collaborate with the internal team and subject matter experts to ensure accuracy and alignment with organizational goals.

Drafting and Review:

• Prepare initial drafts of each policy, incorporating feedback and suggestions from the company's management and relevant stakeholders.
• Revise and refine the policies to meet the standards and expectations.

Finalization and Documentation:

• Finalize the policies after incorporating all necessary revisions.
• Provide the policies in both electronic and hard-copy formats, ready for implementation Deliverable

Reporting and Communication:

• The consultant will report directly to the Senior Operations and Procurement Specialist and maintain regular communication throughout the engagement to provide progress updates, address queries, and seek necessary feedback.
• Additionally, the consultant should be available for meetings to address any concerns or queries raised during the engagement.

Budget and Payment Terms:

• The budget and payment terms for this engagement will be addressed separately in a mutually agreed-upon contract.

Qualifications

• Bachelor’s Degree in Business Administration, Financial Management, Accounting, or other relevant discipline.
• 3 - 5 years of experience in policy design and development, preferably in procurement and whistleblower/fraud areas.
• Demonstrable experience in policy design and development, preferably in procurement, and whistleblower/fraud areas.
• Strong knowledge of relevant legal and regulatory frameworks related to finance, procurement, and anti-fraud measures.
• Experience working with similar organizations or industries would be an advantage.
• Excellent communication and interpersonal skills to collaborate effectively with the company's management and stakeholders.