Project Administrator Job at TechnoServe

TechnoServe works with enterprising people in the developing world to build competitive farms, businesses, and industries. We are a non-profit organization that develops business solutions to poverty by linking people to information, capital, and markets. Our work is rooted in the idea that given the opportunity, hardworking men and women in even the poorest places can generate income, jobs, and wealth for their families and communities. With more than four decades of proven results, we believe in the power of private enterprise to transform lives.

We are recruiting to fill the position below:

Job Position: Project Administrator

Requisition Number: PROJE004312
Job Location: Lagos state and other parts
Reports to:  Program Manager
Department: Operations
Job Category: Operations

Job Summary

• Reporting to the Program Manager and a dotted line reporting to the Operations lead, TechnoServe Nigeria.
• The Program Administrator is a dynamic and agile position that will play a key role in enabling the implementation of project activities in an efficient and compliant manner and ensuring the effective use of resources for maximum impact.

Primary Functions & Responsibilities
Administration, logistics, and office management:

• Perform procurement functions, ensuring procurement of goods and services in compliance with TechnoServe and FCDO policies and regulations and providing guidance to the project team on matters relating to procurement.
• Organizes end-to-end the logistics requirement of the project team, ensuring sound logistical arrangements are in place to support project implementation, including fleet and other resource management
• Assume responsibility for document filing and develop office administrative procedures as required.
• Coordinate meetings with the project team, consultants, and country office staff.
• Support the drivers and office cleaners for optimum performance.
• Coordinate project events and meetings, ensuring events such as training, workshops, conferences, and meetings are properly coordinated, managed, and executed.
• Ensure adherence of project activities and staff to the country safety and security plans
• Perform administrative tasks to ensure TechnoServe adheres to local legal and statutory requirements.
• Ensure all documents are filed and maintained for auditing purposes.
• Prepare accounts payable documents (e.g. invoices, payment requests) for approval.
• Perform any other related duties that may evolve from time to time.

Basic Qualifications

• Bachelor’s Degree in Business Administration, Economics, or other related field.
• Alternatively have at least 2 years of professional experience in responsibilities related to procurement, logistics, and general office administration.
• Advanced level knowledge of Microsoft Excel and basic functional knowledge of field accounting software packages.

Preferred Qualifications:

• Experience with donor-funded
• Demonstrated ability to manage and prioritize multiple tasks with competing deadlines.
• Experience coordinating junior-level service-oriented staff and developing strong working relationships.
• Required Languages: Proficiency in writing and spoken English
• Travel: Minimal

Knowledge, Skills and Abilities:

• Strong sense of collegiality, integrity, resourcefulness, and accountability for results
• Strong interpersonal and communication skills
• An ability to think critically and elevate risks to management
• A creative and entrepreneurial approach to resolving problems