Accounting Administrator Job at Clickatell

Clickatell is a world-class Chat Commerce company, ambitious to stay ahead of its competitors. We build our own culture in which we dream big and stay busy doing the right things. We need people who can understand the bigger picture and who connect the dots to achieve success. In our agile and demanding environment, you will have to ask the right questions and take the smart risk.

We call ourselves Champions. Why Champions? Because it’s not only about what they have done, but also for what they are going to do. The way they are going to drive our organization forward and deliver solutions to our customers. Watch this space as we blaze a new path while expanding across the globe.

We are recruiting to fill the position below:

Job Position: Accounting Administrator

Job Location: Lagos

Purpose

• We are seeking a detail-oriented and organized Accounting Administrator to join our finance team. The Accounting Administrator will be responsible for maintaining accurate financial records, managing accounts payable and receivable, processing payroll, and supporting the preparation of financial reports.
• The ideal candidate will have a strong understanding of accounting principles, excellent organizational skills, and the ability to handle confidential information with integrity.
• This role also holds the responsibility to run an online reconciliation outside normal business hours such as weekends and public holidays.
• The process entails the uploading of 4 files to an online reconciliation portal and ensuring that the process has been completed after a few hours.
• This is a process that will be shared with another individual on the team. This additional work outside of business hours is crucial to meeting operational timelines and will be remunerated at overtime rates.

Responsibilities of the Role
Daily MNO reconciliation of VTU transactions:

• To be performed 5 days a week, and every alternative weekend 
• This involves obtaining transactional data from the MNO’s and running the reconciliation between the external data and the transactional information on Clickatell’s database
• Monitor JIRA queue for refund processing to be submitted to various banks (performed thrice a week)
• Resolve customer refund queries by collaborating with the support teamOther
• Attend inter-departmental meetings (Systems development team, Tax team etc) and be an active contributor in making decisions. Monitor JIRA queue for refund processing to be submitted to various banks (performed thrice a week)
• Troubleshooting the reports when not provided in the required format.
• Liaison with Systems Development Team for issues regarding data integrity
• VTU refunds
• Assist with auditor request for the interim and annual audits.

Banking and cash management:

• Loading of supplier and employee payments on the banking platforms for approval
• Downloading of bank statements daily for settlement reconciliation
• Ensure all bank transactions process daily in NAV
• Perform daily GT Bank 9-9 recon update
• Assisting financial manager with cashflow forecasts
• Perform monthly bank reconciliation exercise

Daily VTU monitoring and purchase planning:

• Prepare daily VTU dashboard for monitoring VTU balances and plan purchases
• Place orders with mobile network operators
• Load payments for VTU purchases

Yearly external audit:

• Assist with the year end audit by providing supporting documents and performing supporting calculations related to responsibilities.
• Assist the Financial Manager with preparation of schedules to support the drafting of financial statements and ad-hoc audit requests.

Accounts receivable collection:

• Forward customer statements weekly/monthly and follow up on any unpaid invoices.
• Posting of WHT credit notes upon receipt of payment.
• Weekly review of customer Aging Analysis to ensure receipts allocated correctly.
• Host weekly accounts receivable meetings with commercial team where uncollected settlements are highlighted.
• Reconcile customer settlements with billable transaction data from Clickatell systems and follow up 
• on short payments with customers (daily bank settlement reconciliations).

Requirements of the Role

• 3 Years of work experience in a similar finance role, accounts receivable and payable advantageous 
• Microsoft Dynamics NAV experience would be an advantage. 

Knowledge and Abilities:

• Ability to self-manage and perform processes independently
• Attention to detail and variance analysis
• Ability to adapt to act as a back-up for certain processes listed above
• Computer Literate, (MS Office), with advanced Excel proficiency

A Bit About You: Tactical 
Behavioral competency requirements of a Pacesetter: 

• Cultivating Talent: Actively drives the development of skills and strengths within the team, and recognizes achievements. Coaches the team on procedures, technical issues and priorities. Leads and contributes to a positive team environment with open communication and clear goals. Listens to team members’ feedback and resolves any issues or conflicts.
• Managing Resources: Manages resources optimally by making the right decisions that impacts how resources are used and for what benefit. Accurately estimates, forecast, projects, and monitors available levels of relevant resources and makes the right calls.
• Expert Exchanges: Seeks and communicates insights. Acts as access point for information within their team and throughout the organization, and ensures sharing of key learnings. Prepares and presents reports, and updates advising on performance and capacity.
• Risk Mitigation: Resolves problems that are relatively complex and drives decision-making processes. Systematically processes key factors when resolving conflict, managing risk, ensuring compliance and addressing quality concerns.
• Foster Teamwork: Builds relationships and influentially engages across teams to elevate performance. Facilitates brainstorming that delivers the best solutions. Encourages an inclusive culture where voices are heard and being open-minded is valued.
• Emotions and Performance: Puts effort into managing the link between emotions and performance that helps others do their best work by increasing self-awareness and reducing blind spots. Fosters a safe environment where others feel comfortable to take smart risks and build relationships.
• Drive Execution: Develops tactical plans that support the strategy and plans the detail of theprojects, activities, and resources to deliver the goal.
• Coordinating Activity: Develops and manages processes conceptually and technically. Plans, monitors work, and accurately reads situations to course correct and ensure expectations are met.
• Navigating Change: Delivers change by bringing the team together, aligning their work and navigating them through the process. Stays on track by being optimistic and focusing on what is in their control. Executes by getting the right things done by the right people to deliver results.
• Driving Performance: Relentlessly reviews dashboards, systems, KPIs, procedures, and processes, and drives the team’s performance to incrementally improve results. Ensures processes are effective while aligning to best practice and increasing value.

Why You Should Join
Perks of the Role:

• Healthcare, Retirement Fund and Risk benefit company contributions
• Quarterly performance incentives
• Reimbursable Communication allowances for internet and mobile phone bills
• Half-day off on your birthday
• 5 personal days leave a year, over and above your annual leave
• Remote Working (our offices are currently open for essential use only due to COVID-19)
• Home office set-up with laptop, monitor, chair and UPS