Admin Assistant / HR Officer Job at UnoCasa Limited

UnoCasa is a full service Human Resources Consultancy business with focus on Talent Acquisition, Learning & Development and Consultancy services. Our raison d’etre is the notion that your people are your advantage and proffer people-centric solutions to ensure your team accomplish your business goals.

We are not your run of the mill HR Company, we believe in team diversity and teamwork; we believe that the workplace should have an ambience that inspires productivity of the team; and the application of technologies to enhance efficiency. We know that every business is unique and tailor HR solutions to your organisation’s needs. Our clients are in various sectors not limited to engineering, education, health oil & gas, government, media, finance, retail, lifestyle, consultancy firms and services

We are recruiting to fill the position below:

Job Position: Admin Assistant / HR Officer

Job Location: Lagos
Employment Type: Full-time
Functionally Reports To: HR Manager
Administratively Reports To: HR Manager
Department/Division/Unit: Restaurant Operations
Supervises: Driver, Support staff
Internal: All Staff
External: Clients

Job Objective

• Provide assistance to the HR Manager in managing day-to-day HR functions in line with the HR Operating Procedures

Job Duties, Responsibilities and Accountabilities
Strategic Responsibilities:

• Work closely with various departments and assist line managers in understanding and implementing policies and procedures for all staff.
• Promote equality and diversity as part of the culture of the organisation.
• Develop and implement policies on issues like working conditions, performance management, equal opportunities, disciplinary procedures, and absence management.
• Develop HR planning strategies, which consider immediate and long-term staff requirements.
• Analyse training needs in conjunction with departmental managers.

Operational Responsibilities:

• Recruit staff, which involves developing job descriptions and person specifications, preparing job adverts, checking application forms, shortlisting, interviewing and selecting candidates.
• Assist with employee relation issues in a confidential manner, including disciplinarians, grievances and capability.
• Coordinate employee events and recognition programs to promote a positive work culture.
• Support HR initiatives, such as performance management, employee engagement surveys, and policy updates.
• Provide administrative support to the HR department, including scheduling meetings, preparing reports, and managing correspondence.
• Assist with payroll processing and ensure accuracy of timekeeping records.
• Plan and sometimes deliver training - including inductions for new staff.
• Monitor employee attendance register, staff movement register and other employee records.
• Maintain accurate employee records, including personnel files, time-off requests, and performance evaluations.
• Assist in benefits administration, including enrollment, changes, and inquiries from employees.
• Deal with grievances and implement disciplinary procedures.
• Issuance of HR-related documents like employment letters, and leave letters, for ease of operation of the organisation.
• Analyse staff turnover and sick leave with the aim of implementing strategies for reduction.
• Ensure confidentiality is maintained at all times and provides information only to those with a need to know.
• Understand and follow the food, health & safety standards and comply with the company’s standard operating procedure.

Key Performance Indicators

• Talent Acquisition
• Capacity Building
• People Management
• Human Resource Information System
• Team Building
• Training and Development
• Change Management
• Employee Satisfaction
• Conflict Management
• Performance Management
• Human Resource Advisory
• Relationship Management
• Employee Retention/Turnover

Job Specifications
Educational Qualifications:

• A Bachelor’s Degree in Human Resources Management, Business Administration, Organisational Psychology, or related discipline.

Professional Qualifications:

• CIPM, HRCI or its equivalent is an added advantage

Experience:

• Minimum of 4 years of work experience with 2 years in a similar role

Key Competencies Requirements:
Functional/Technical:

• General Management skill
• Business awareness
• People Management
• Communication skill
• Negotiation and Persuasion skill
• HRIS awareness
• Report presentation
• Change Management
• Risk Management
• Employee Relation

Behavioural:

• Critical thinking and Analytical
• Interpersonal skill
• Empathy
• Good Judgement
• Fairness
• Integrity
• Trustworthiness
• Stress and Time Management
• Discreteness

Leadership:

• Charismatic
• Setting Vision and Strategy
• Emotional Intelligence
• Innovation and Creativity
• Problem Solving skill
• Decision-Making skill
• Proactiveness
• Courage
• Purpose Driven
• Positive Energy

Work Cycle (Hours/Days):

• Monday - Sunday
• 1 day off

(Shift cycle will be communicated):

• Additional hours outside regular work cycles may be required to meet client and job demands. May need to work nights, weekends, and holidays on a rotating basis.

Travel Requirements

• As required to meet job demands.

Salary
N150,000 / month.