Admin Officer Job at Felton Energy Services Limited

Felton Energy Services Limited (FESL) is an indigenous oil & gas procurement, operation and maintenance company in Nigeria. The company was established to supply global customers with Electrical, Mechanical, Industrial and Engineering Products, on time and at the most competitive prices. FESL has unrivalled commitment to the Oil & Gas Industry and has gained support of the leading manufacturers which ensures our solutions are at the forefront oftoday’s technology.

We are recruiting to fill the position below:

Job Position: Admin Officer

Job Location: Abuja
Job type: Full-time

Job Dimensions
Financial Measure:

• Processes regular expense notes/claims and other allowances for all expatriates in the affiliate

Unit Measure:

• Approximately 180 Inpatriates (Residents and dependents as well as Rotationals) and yearly average of 40 nationals going on INTASS.

Activities
Expatriate Administration:

• Before Arrival of Expatriate: Provides all necessary information (documents required for administrative purpose, school options, logistics/airport reception etc) and gives clarification to concerns of expatriates.
• On Arrival of Expatriate: Assists in reception and induction. Processes account opening letters, hires expatriate on HR Direct, Requests SAP Account creation, provides information on car purchase options/process car loan request and advices TSA or TGI, Resolves administrative challenges while ensuring general consistency.
• During Assignment Stay: Manages travel entitlements and other allowances in line with the RAPMI and Instruction d’Application.
• At the End of Assignment: Ensures hitch-free departure formalities of Impatriates and their families.

INTASS Administration:

• Initiates expatriation dossier as soon as the staff is identified
• Follows up with the Talent Managers, immigration services, Hierarchies and Visa team for staff going on expatriation
• and Long Duration Training assignments to France and other countries.
• Organizes departure support for staff and families (tickets, personal effects shipping, temporary accommodation etc.)
• Provides supportfor INTASS arrivals; staff comingback from expatriation(logistics, support,temporaryaccommodation
• if required, arrival of personal effects, etc.).

School Liaison:

• Liaises with schools for space reservation for children before arrival
• Ensures accuracy and handle processing of school fees invoices
• Periodic visits to school to foster better relationship.

Finance/Payment Processing:

• Launches periodic allowance payments (Travel allowance, Drivers’ allowance, etc..) as at when due
• Launches and processes monthly salary advance
• Verifies and processes mission and other expense claims in line with TEPNG Regulation.

Others:

• Supports the coordination/implementation of the yearly induction seminar for new expatriates and Cross Postee
• Returnees
• Ensures compliance with the Group’s cost efficiency initiatives.
• Carries out any other duties/projects as assigned by the hierarchy..

Context and Environment:

• Managing the administrative process of expatriates and INTASS staff when contacted at short notice
• Relating with personnel with different temperament resulting from their diverse nationalities and culture
• Regular communication with HQ, TGI and other departments within the affiliate
• Difficulty in dealing with staff spread over different locations
• Delays and repetitive actions due to absence of feedback from managed population.

Accountabilties:

• Accurate and up-to-date information of Expatriates and family on HR Direct.
• Hitch-free arrival and departure of personnel and family.
• School year running smoothly without disruptions resulting from non-fee payment.
• Timely payment of periodic allowances

HSE Objectives:

• Consistent application of and compliance with COMPANY Rules and HSEQ protocols.
• Drive HSEQ culture and behavior within team and in interactions with employees.

Qualifications / Experience required

• A Degree in any of the Social Sciences with a minimum of 5 years of work experience
• Knowledge of human resources policies & procedures
• Knowledge of French is an added advantage
• Excellent interpersonal relationship skills
• Ability to work in a team and to work under pressure, with minimum supervision,
• Ability to use Microsoft Office tools, data management and process tools – HR Direct/SAP/STAR.

Method of Application
Interested and qualified candidates should send their CV to: wendy@feltonenergy.net using the Job Position as the subject of the email.