Administrative Assistant Job at Independent Project Monitoring Company Limited

Independent Project Monitoring Company Limited (IPMC) is one of Nigeria oilfield service companies providing innovative solutions, technology, and services to the oil and gas industry. The Company operates in Nigeria and has a network of, manufacturing, service, research and development, and training facilities. It delivers innovative technologies and services designed to meet the world's current and future energy needs in a safe, ethical, and sustainable manner. Grounded by our core values and inspired by our world-class people, we are committed to being a trusted business partner to those we serve.

We are recruiting to fill the position below:

Job Position: Administrative Assistant

Job Location: Lagos
Employment Type: Full Time

Duties and Responsibilities
Administrative Support:

• Answer and direct phone calls, take messages, and respond to inquiries.
• Greet and assist visitors to the office.
• Maintain and update office files, databases, and records, both electronic and physical.
• Handle incoming and outgoing mail and packages.
• Dispatch and deliver letters/mails to stakeholders

Scheduling and Coordination:

• Assist in the scheduling of meetings, appointments, and conference calls.
• Prepare meeting rooms, including setting up equipment and arranging refreshments.
• Coordinate office events, such as meetings, training sessions, and celebrations.

Document Preparation:

• Prepare and edit documents, reports, and presentations.
• Maintain office forms and templates.
• Photocopy, scan, and fax documents as needed

Office Supplies and Equipment:

• Monitor and order office supplies, ensuring stock levels are maintained.
• Maintain office equipment and arrange for repairs when necessary.
• Coordinate with vendors for office-related purchases and services.
• Data Entry and Information Management
• Input data into spreadsheets, databases, and other software systems.
• Assist with basic bookkeeping tasks, such as processing invoices and tracking expenses.

General Office Duties:

• Ensures the coordination of the office environment’s cleanliness and organization
• Assist with the onboarding of new employees, including preparing workspaces and providing orientation materials.
• Perform other clerical duties as assigned by management.

Requirements
Qualification:

• HND or B.Sc, in any related field.

Experience:

• At least 4 year of experience as an office administrative assistant.

Required Skills:

• Must have excellent skills with MS office applications (Word, Excel & Power Point) with very good typing skills.
• Must be very Detail-oriented.
• Ability to work in a fast-paced environment.
• Very good communication skills.

Method of Application
Interested and qualified candidates should send their Resume, Cover Letter, and proof of certifications to: adeyemi.oseni@ipmc-ng.com using the Job Position as the subject of the mail.

Note: Please ensure all documents are in PDF format.