Administrative Assistant USAID H3C Nigeria Project

The Health Communication Capacity Collaborative (HC3) supports the US President's Malaria Initiative's (PMI) goal of significantly reducing deaths from malaria in high burden African countries. Social and behavior change communication (SBCC) activities ensure Nigerians are aware of, understand, and play their part in the national goal of malaria elimination. HC3 Nigeria is working with the National Malaria Elimination Program (NMEP) and partnering organizations to ensure SBCC activities achieve scale and intensity throughout the country. With over 177 million people to reach, Nigeria is the most populous country in Africa. Interventions introduced have to achieve impact with a combination of wide reach and intense interpersonal communication activity.

We are recruiting to fill the position of:

Job Title: Administrative Assistant, USAID H3C Nigeria Project Funded by PMI

Location: Nigeria
Supervision: Administrative and Human Resources Officer will supervise the administrative assistant

Summary

• The Administrative Assistant for the USAID HC3 Nigeria Malaria Project funded by PMI is responsible for providing office support by assisting with administrative systems, logistics and procedures.

Essential Duties and Responsibilities
Include the following, other duties may be assigned:

• Ensure operation of equipment by completing preventive maintenance requirements, calling for repairs; maintaining equipment inventories.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Carry out clerical functions such as field telephone calls, copying and collating, and opening, sorting, and distributing incoming faxes and mail.
• Arrange meetings and other gatherings.
• Collect quotations for supplies and services
• Accompany HC3 staff to conferences, trainings, and meetings both on and off HC3 Nigeria premises to assist with logistics.
• Make travel and accommodation arrangements.
• General coordination and support to HC3 Nigeria personnel.

Administrative Assistant Skills and Qualifications

• Strong spoken and written English skills
• Fluency in Hausa and one other local language preferred
• High level administrative writing skills
• Skilled in Microsoft Office -Excel and Word
• Professional and organized
• Experienced in Supply management and inventory control
• Excellent verbal communication
• Internet research abilities
• Strong problem solving skills
• Ability to work independently

How to Apply
Interested and qualified candidates should send their CV's and Cover letter to Email

Follow the instructions below to apply:

• Send your CV in Microsoft Word format, and cover letter in PDF format.
• CV and cover letter file name must be your first and last name (ex: john smith.doc, johnsmith.pdf).
• Your cover letter should include the following (those that do not will be discarded):
  • Address each of the 6Receptionist Skills and Qualifications outlined above with specific examples of your qualifications and experience..
  • Include when you would be able to begin work.
  • Insert and complete a table with the following information regarding your language skills. Scoring 1= Elementary skills, 2 = Limited working proficiency, 3 = General Professional proficiency, 4 = Advanced Professional proficiency, 5 = Functional Native proficiency

Example:

please note that language skills will be tested during interviews for successful candidates.

• Only applications with “Application for HC3 Nigeria Receptionist Position” in the email subject line will be considered.
• Do not include additional certificates or documentation

Note: Any submission that do not follow the instructions Exactly will be disregarded without review.