Administrative Executive (Office of the CEO) Job at Coollink Limited

At Coollink, our passion drives us to create innovative technology solutions that empower enterprises and SMEs across Nigeria and Africa. For over two decades, we’ve been pioneering satellite broadband and IT services, bringing reliable, affordable connectivity to even the most remote regions. Now, we’re expanding our expertise to deliver more than just connectivity—we provide end-to-end IT solutions that fuel businesses of all sizes.

From startups and SMEs to large enterprises, we offer the tools and support necessary to thrive in an increasingly digital world. Our IT services cover everything from cloud solutions and network security to managed services, ensuring businesses stay connected, secure, and efficient. With our Partners, we’re pushing the boundaries of what's possible, ensuring businesses and communities across Africa have access to world-class connectivity and IT solutions. Whether it's urban hubs or remote locations, geography is no barrier—we connect people to the technology that transforms lives and industries.

We are recruiting to fill the position below:

Job Position: Administrative Executive (Office of the CEO)
Job Location: Victoria Island, Lagos
Employment Type: Full-time
Reports To: CEO
Industry: Engineering Consultancy, Information Technology & Broadcasting

Overview

• The Administrative Executive (Office of the CEO) provides high-level administrative, organizational, and operational support to ensure efficient management of the CEO’s professional and personal affairs across the Group’s business interests in engineering consultancy, IT, and broadcasting. Responsibilities include calendar management, departmental coordination, tracking the execution of CEO directives, and handling both business and personal administrative tasks.
• The role demands exceptional confidentiality, initiative, responsiveness, and attention to detail.

Key Responsibilities

• Manage and synchronize the CEO’s business and personal calendar.
• Handle confidential communication, reports, and documentation.
• Draft and prepare meeting agendas, minutes, and follow-up action summaries.
• Follow up on all instructions issued by the CEO to ensure timely execution and feedback.
• Coordinate communication with internal departments and external stakeholders.
• Arrange and confirm local and international travel logistics.
• Maintain records, expense tracking, and organized filing systems.
• Execute personal and executive errands, event schedules, and logistics with complete discretion.
• Send a daily Teams summary each evening, outlining the CEO’s next-day priorities, agenda, and travel alerts.

Qualifications

• Bachelor’s Degree in Business Administration or a related discipline.
• 4 - 6 years of experience supporting C-level or senior leadership in a structured environment.
• Strong command of Microsoft 365 (Outlook, Teams, Planner, SharePoint, Excel, PowerPoint).
• Excellent time management, communication, and multitasking skills.
• Calm, presentable, emotionally intelligent, and able to handle high-pressure executive tasks with grace.
• Demonstrated integrity and discretion in managing sensitive information.

Method of Application
Interested and qualified candidates should send their updated CV and a detailed and professional Cover Letter clearly demonstrating relevant experience supporting executives, the ability to manage complex schedules and confidential tasks, and Personal strengths that align with the demands of the CEO’s office to: 24716d91.coollink.ng@emea.teams.ms using the Job Position as the subject of the email.