Administrative Officer Job at Hamilton Lloyd and Associates

Hamilton Lloyd and Associates is a young and innovative boutique human resources firm, which is focused on offering personalized services to organizations across a diverse range of sectors. The Hamilton Lloyd process involves a deep understanding of the client’s organizational culture, strategic objectives and needs to ensure that a tailor-made solution is proffered.

We are recruiting to fill the position below:

Job Position: Administrative Officer
Job Location: Port Harcourt, Rivers
Reporting To: Admin / Accounts Manager

Job Purpose and Scope

• The Admin/Accounts Officer shall assist and be personally responsible for general administration support and reports to the Admin and Accounts Manager Support engagement & transactions with financial & regulatory institutions (Bank, Tax office, NSITF, ITF, OSP).
• Receipts, recording, safe filing and archiving of correspondences documents
• Ensuring office supplies are maintained, including checking inventory and working with vendors to ensure adequate levels of necessary supplies at all times
• Ensure functionality of office equipment, and requisitioning new equipment and supplies as needed
• Coordinate logistics support for travelling officers and meetings
• Support Payroll and Vendor invoice processing
• Manage Liaison with logistics support companies
• Leave plans and duty register compliance monitoring. Cost verification and analysis for Contracts and purchases.
• Drafting and editing of letters, reports, memos, and emails.
• Data management (entry and quality check) in Inventory and other related 
• Ensuring the confidentiality and security of files and filing systemsMeeting planning & Meeting room management Any other duties as may be assigned

Professional Requirements

• HND / B.Sc in any of the Humanities or Social Sciences
• Minimum of 5 years experience in Administrative or Accounting role.
• Relevant professional certifications.
• Proficient in the use of computers, familiar with Microsoft Office - Microsoft Word, Excel, and PowerPoint.

Skill / Competency Requirements:

• Good initiative/planning skills 
• Ability to work with minimal supervision
• Good prioritizing skills
• Strong organizational skills
• Effective communication skills
• Excellent Time and People management skills
• Critical thinking and problem-solving abilities.

Method of Application
Interested and qualified candidates should send their Cover Letters and CV as PDF or Word document to: hamiltonlloyd2020@gmail.com using "Administrative Officer, PortHarcourt" as the subject of the mail.

Note

• Subject of the email must be title of the job as stated, to be considered.
• Only shortlisted candidates will be contacted.