Administrative Officer Job at JIJEDAPT Human Resources Consult Limited

JIJEDAPT Human Resources Consult Limited is involved in the Consultancy Of Human Resources Management And Services, Project Management, Training And Certifications, Business Plans, Business Optimization, Expatriate Management, Information Management Sysyem and GeneralAdvisory Services.

We are recruiting to fill the position below:

Job Position: Administrative Officer

Job Location: Agadagba-Obon, Ese-Odo Local Government Area - Ondo
Employment Type: Full-time

Summary

• The Administrative Officer is responsible for providing efficient administrative and operational support to ensure smooth day-to-day office, facility, and support service operations in line with organizational policies and procedures.

Key Responsibilities
Administrative & Office Management:

• Coordinate daily office operations and ensure a functional working environment.
• Manage office supplies, stationery, and consumables; initiate procurement and maintain inventory records.
• Maintain accurate filing systems (physical and electronic) for administrative records.
• Draft, type, and distribute official correspondence, memos, and reports.

Facilities & Logistics Management:

• Oversee office facilities, utilities, and general maintenance.
• Coordinate office equipment servicing and repairs.
• Support travel arrangements, accommodation bookings, and logistics for staff and visitors.
• Supervise office drivers, cleaners, and other support staff where applicable.

Records & Documentation:

• Maintain staff attendance registers and administrative logs.
• Support documentation for onboarding, exit processes, and staff movements.
• Ensure proper documentation and safekeeping of company assets.

Compliance & Support Services:

• Ensure compliance with company policies, administrative procedures, and safety standards.
• Liaise with vendors, service providers, and regulatory bodies on administrative matters.
• Assist in implementing administrative policies and internal controls.

Budget & Cost Control:

• Support preparation and monitoring of the administration budget.
• Track administrative expenses and ensure cost-effective operations.
• Process invoices and verify vendor bills for payment approval.

General Support:

• Provide administrative support to management and departments as required.
• Coordinate meetings, prepare venues, take minutes, and follow up on action points.
• Perform any other duties assigned by management in line with the role.

Key Performance Indicators (KPIs)

• Efficiency of office operations and support services.
• Accuracy and timeliness of administrative documentation.
• Cost control and adherence to administrative budgets.
• Compliance with company administrative policies and procedures.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Public Administration, Management, or related discipline.
• 4–5 years of relevant experience in an administrative or office support role.
• Experience in corporate, construction, oil & gas, or project-based environments is an advantage.

Skills & Competencies:

• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Good interpersonal and coordination skills.
• Attention to detail and strong record-keeping ability.
• Ability to work independently and under minimal supervision.
• High level of integrity and professionalism.

Method of Application 
Interested and qualified candidates should send their updated CV to: jijedapthrconsulting@gmail.com using "Administrative Officer - Ondo" as the subject of the mail.