Administrative Operations Officer Job at Mazelle Bridals

Mazelle Bridals is a leading Spa, Beauty & fashion business based in Lagos, Nigeria, committed to creativity, innovation, and excellence in the fashion industry.

We are recruiting to fill the position below:

Job Position: Administrative Operations Officer

Job Location: Ikoyi, Lagos
Employment Type: Full-time

Job Description

• As part of our expansion and continuous improvement initiatives, we are seeking a dynamic and experienced Admin Operations Officer to join our team.
• The ideal candidate will play a crucial role in managing various Admin functions to ensure the smooth operation of our organization.
• The ideal candidate should be young, agile, and possess relevant qualifications along with a passion for the fashion industry.
• As an Admin Operations Officer, you will play a pivotal role in ensuring the smooth functioning of our administrative and operational processes.

Responsibilities
Administrative Support:

• Manage office operations by organizing and maintaining files, records, and databases.
• Handle incoming calls, emails, and inquiries, and redirect them as necessary.
• Coordinate meetings, appointments, and travel arrangements for management and staff.
• Assist in drafting and proofreading correspondence, reports, and other documents.
• Procure office supplies and equipment as needed.

Operational Efficiency:

• Streamline operational processes to improve efficiency and productivity.
• Develop and maintain standard operating procedures (SOPs) for various administrative tasks.
• Monitor inventory levels and place orders for office supplies in a timely manner.
• Liaise with vendors, suppliers, and service providers to ensure smooth operations.
• Assist in managing facilities and ensuring a safe and conducive working environment for employees.

Data Management:

• Maintain accurate and up-to-date records of expenses, invoices, and receipts.
• Compile and analyze data to generate reports and insights for decision-making.
• Implement and maintain digital filing systems for easy access to information.
• Ensure compliance with data protection regulations and company policies.

Team Collaboration:

• Collaborate with cross-functional teams to support various projects and initiatives.
• Act as a liaison between different departments to facilitate communication and coordination.
• Provide administrative support to HR initiatives such as recruitment, onboarding, and employee engagement activities.

Continuous Improvement:

• Identify areas for improvement in administrative and operational processes.
• Propose and implement solutions to enhance efficiency, reduce costs, and mitigate risks.
• Stay updated on industry trends and best practices in administrative and operational management.

Qualifications

• Bachelor's Degree in Business Administration, Management, or a related field.
• Proven 3 years of experience in administrative roles, preferably in the fashion or retail industry.
• Effective communication and interpersonal skills.
• Ability to multitask and prioritize tasks in a fast-paced environment.
• Problem-solving and decision-making abilities.
• Excellent organizational and time management skills.
• Strong attention to detail and accuracy.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Familiarity with office management software and tools.
• Knowledge of relevant laws, regulations, and compliance standards.
• Flexibility and adaptability to changing priorities and deadlines.

Note: Ready to make your mark in the fashion world? Apply now by filling out the application form above.