Business Assistant Job at Moove

Moove is on a mission to redefine what large-scale rideshare leasing and vehicle ownership look like in Africa. We are developing an innovative model to rapidly improve the availability of vehicles for on-demand ridesharing services across major metro cities while also creating sustainable jobs for drivers

We are recruiting to fill the position below:

Job Position: Business Assistant

Job Location: Lagos

What You’ll Be Doing

• Provide support to the Managing Director and the wider business
• Extensive management of travel and accommodation arrangements for the Nigeria team and external visitors.. Also manage the visa process for external visitors to Nigeria
• Work closely with the Facilities Manager to ensure the office is run smoothly and compliant with our Environment and Social Management policy, and health & safety compliant in line with regulations
• Act as the point of contact among executives, employees, clients and other external partners
• Manage information flow in a timely and accurate manner thereby being a key source of information
• Manage team and firm events
• Expense reporting
• Draft documents for internal and external communication – memos, emails presentations, reports where required
• Screen and direct correspondence
• Gate-keep effectively and efficiently
• Work collaboratively with executives to ensure they are delivering on their OKRs
• Manage the MD’s calendar, set up meetings and ensure MD’s time is coordinated and used efficiently
• Ensure executives have necessary information ahead of meetings
• Lead and manage projects where required
• Apply confidentiality and discretion at all times

What You Will Need For This Position

• Bachelor's Degree.
• Work experience as an Executive Assistant, Personal Assistant, Office Manager or similar role
• Good experience in travel management
• Must have a ‘can do’ attitude and ready to take on additional tasks when required
• Excellent Google Suite and Ms Outlook knowledge
• Excellent scheduling and time management skills
• Outstanding organisational and time management skills
• Familiarity with office gadgets and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion and confidentiality