Confidential Secretary (Female) Job at Hec Recruit

Hec Recruit is a full-service HR consulting firm with a unique approach. Since 2020 we have been helping our clients find a job best suited for their skills and interests, and helping local companies locate the best employees.

We are recruiting to fill the position below:

Job Position: Confidential Secretary (Female)
Job Location: Ikeja, Lagos
Employment Type: Full Time

Job Description

• A Confidential Secretary is a highly trusted and skilled administrative professional responsible for providing administrative support to senior-level executives, managers, or high-ranking officials.

Key Responsibilities

• Maintain confidentiality: Handle sensitive, confidential, and classified information with discretion.
• Administrative Support: Provide administrative assistance to senior executives, including scheduling appointments, managing calendars, and coordinating travel arrangements.
• Correspondence Management: Prepare, edit, and distribute confidential correspondence, reports, and documents.
• Document Management: Maintain accurate and up-to-date records, files, and databases.
• Research: Conduct research and gather information to support executive decision-making.
• Policy Implementation: Assist in implementing organizational policies and procedures.
• Communication: Serve as a liaison between executives and internal/external stakeholders, handling phone calls, emails, and visitors.
• Event Planning: Coordinate meetings, conferences, and special events.
• Record-Keeping: Maintain executive's records, including confidential files and documents.
• Special Projects: Undertake special projects as assigned by executives.

Skills and Qualifications

• High school diploma or equivalent required; associate's or bachelor's degree preferred.
• 3 - 5 years of experience as an administrative assistant or secretary.
• Excellent communication, organizational, and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong typing skills (60-80 wpm).
• Ability to maintain confidentiality and handle sensitive information.
• Discretion, tact, and diplomacy.
• Flexibility and adaptability.
• Strong analytical and problem-solving skills.
• Certification (e.g., Certified Administrative Professional (CAP)) desirable.
• Age: 30 - 55.

Work Environment

• Typically works in an office setting.
• May work irregular hours, including evenings or weekends, to support executive needs.
• May travel with executives or attend events on their behalf.

Salary
N100,000 - N400,000 monthly.

Method of Application
Interested and qualified candidates should send their CV to: hecrecruitment.hrconsulting@gmail.com using the Job Position as the subject of the mail.