Confidential Secretary Job at University Press Plc

University Press PLC is a leading publishing company committed to delivering high-quality educational materials, textbooks, and resources to foster learning and knowledge across various fields. We pride ourselves on excellence, innovation, and professionalism.

We are recruiting to fill the position below:

Job Position: Confidential Secretary

Job Location: Ibadan, Oyo
Employment Type: Full-time

Job Description

• Manage and maintain schedules, appointments, and other arrangements.
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.
• Prepare and edit documents, reports, and presentations.
• Organize and maintain confidential files and records.
• Liaise with internal and external stakeholders on behalf of Executives.
• Perform general office duties, such as managing office equipment.
• Conduct research and compile data for reports and presentations.
• Assist with meeting preparations, including taking minutes and distributing follow-up materials.
• Screen and direct phone calls and distribute correspondence.
• Handle sensitive information with the highest level of confidentiality and discretion.
• Perform other related duties as may be assigned.

Requirements and Required Skills

• A relevant First Degree (BSc / HND) in Office Management & Technology, Secretarial Administration or any related discipline with a minimum of second-class lower division/lower credit.
• Minimum of at least three (3) years of post qualification experience in a similar position.
• Not more than 35 years of age.
• Proficient in MS Office (Word, Excel, PowerPoint) and office management software
• Clear, friendly and professional communication skills.
• Excellent organizational, time-management and interpersonal skills.
• Discretion and confidentiality.
• Ability to multitask and prioritize daily workload.
• Familiarity with basic reporting techniques.
• Ability to communicate in English.
• Computer literacy is mandatory.
• Applicants must be resident in Ibadan.