Executive Administrative Assistant Job at CrossBoundary Energy

CrossBoundary Energy (CBE) is the leading provider of clean, renewable, reliable, and affordable electricity directly to businesses. According to World Bank data, access to reliable and affordable electricity is the most significant constraint on economic growth on the continent. CBE addresses this challenge by providing corporates with fully financed renewable power. Through this approach, we are building a disruptive, distributed, renewable utility that can unlock sustainable growth.

We are already making rapid progress towards our vision. CBE is currently delivering a portfolio of over $200M of solar, wind, and storage projects for businesses across Africa. Our clients include Actis, Diageo, Heineken, Rio Tinto, Syrah Resources, Unilever, and other leading regional companies.

We are recruiting to fill the position below:

Job Position: Executive Administrative Assistant

Job Location: Lagos
Employment Type: Full Time

Job Description

• We are seeking a proactive, organized, and detail-oriented Executive Administrative Assistant to support three senior leaders while managing the office’s social calendar and event management.
• The ideal candidate will ensure smooth day-to-day administrative operations and foster a welcoming and positive office culture.

Primary Responsibilities
General Administration:

• Greet visitors, provide directions, answer inquiries, and create a welcoming environment for all guests.
• Assist with travel and lodging arrangements for guests visiting Nigeria, coordinating with travel agencies as necessary.
• Organize shipments and distribution, processing and directing incoming mail, packages, and deliveries to ensure timely delivery of swag items, team care packages, and other office needs.
• Support team members in maintaining accurate staff records in staffing tools.

Executive Support To Senior Leadership

• Manage complex travel arrangements, including flights, accommodations, and transportation for senior leaders.
• Oversee calendar management and meeting scheduling to ensure seamless coordination.
• Assist with timesheets, expense reporting, and tracking budgets for team members.
• Format documents for proposals and client presentations.
• Monitor project closeouts to facilitate the distribution of tokens of appreciation.
• Prepare and distribute monthly office event calendars in advance, ensuring well-coordinated scheduling.

Event Management

• Own the office social calendar, ensuring that all event concepts are discussed with the team and communicated well in advance.
• Establish and lead a social committee to collaborate on event ideas and execution.
• Proactively plan and organize team events, actively promoting and encouraging participation to boost morale and engagement.
• Understand team dynamics and tailor events to suit the preferences and interests of the team.
• Conduct monthly office satisfaction surveys to gather feedback and implement improvements based on the results.

Qualifications
The ideal candidate will have the following skills and qualifications:
Education:

• A Bachelor's Degree in Business Administration, Office Management, or a related field is preferred.

Experience:

• 2+ years of experience in an administrative, executive support, or office management role.
• Prior experience supporting senior leaders is highly desirable.
• Experience in event planning and team engagement activities is an advantage.

Skills:

• Excellent organizational and multitasking skills, with the ability to prioritize and manage multiple tasks simultaneously.
• Strong communication skills, both written and verbal, with a focus on providing clear and professional correspondence.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with calendar management tools (e.g., Google Calendar, Outlook).
• Ability to work independently, anticipate needs, and solve problems proactively.
• Strong attention to detail, with a focus on accuracy in administrative tasks and documentation.
• A positive attitude and the ability to foster a welcoming office environment.

Other:

• Knowledge of travel logistics, including booking flights and accommodations, is advantageous.
• Familiarity with office satisfaction surveys, employee engagement, and team-building activities is a plus.