Executive Assistant Job at Verto

Verto is a global B2B payments solution that helps businesses send money to anyone, anywhere. Using a purposefully built tech infrastructure and payment rails, you can instantly send and receive money in over 200 countries. Today, Verto helps 1000+ customers from startups, SMEs to large corporate companies convert millions of dollars per year. Using our liquidity and price discovery marketplace solution, new customers can convert between 49 currencies, open bank account or wallets in seconds and make payments on a single platform.

We are recruiting to fill the position below:

Job Position: Executive Assistant

Job Location: Lagos
Employment type: Full time
Work type: Hybrid
Department: Founders Team

The Role

• We are seeking an experienced and exceptionally organised Executive Assistant (EA) to provide comprehensive administrative and personal support to our CEO, Ola.
• This is a critical role for a highly adaptable individual who thrives in a remote, fast-paced environment and can anticipate needs, manage complex logistics and maintain a high level of discretion.
• The ideal candidate will be a proactive problem-solver with excellent communication skills, an eye for detail and the ability to manage multiple priorities seamlessly.
• This role requires a high degree of flexibility and availability to support a CEO operating across different time zones and with a demanding travel schedule.

Key Responsibilities

• Calendar Management (Professional & Personal):
  • Proactive Scheduling: Independently manage a complex and ever-changing calendar for the CEO, including internal/external meetings, appointments, speaking engagements and personal commitments.
  • Conflict Resolution: Proactively identify and resolve calendar conflicts, offering solutions and communicating changes effectively.
  • Time Zone Management: Efficiently manage scheduling across multiple global time zones, considering optimal times for all participants.
• Travel Management (Professional & Personal):
  • Comprehensive Itinerary Planning: Plan and book complex international and domestic travel arrangements (flights, hotels, ground transportation, visas, car rentals) for the CEO, considering preferences, budget, and efficiency.
  • Detailed Itineraries: Create comprehensive and well-organised travel itineraries, including all relevant booking details, confirmation numbers, contact information, and specific instructions.
  • Problem Resolution: Proactively anticipate and resolve travel-related issues (delays, cancellations, re-bookings) with minimal disruption.
• Personal Support:
  • Confidentiality and Discretion: Handle highly sensitive and confidential personal matters with absolute discretion and professionalism.
  • Appointment Scheduling: Manage and schedule personal appointments and reminders.
  • Expense and Invoice Processing: Manage and submit expense reports for the CEO, as well as process and track invoices related to the CEO's office or personal needs
• Inbox Management:

  • Email Management: Filter, prioritise and manage the CEO's professional inbox, flagging urgent items and ensuring timely follow-up.

• Work alongside senior leaders to evaluate opportunities and track execution
• Contribute to fundraising materials and investor updates
• Own special projects and take on urgent cross-functional needs as they arise

Requirements
What We’re Looking For:

• Proven experience (3+ years) as an Executive Assistant, Virtual Assistant, or Personal Assistant supporting C-suite executives, preferably within a fast-paced tech/fintech startup or similar industry.
• Exceptional proficiency in calendar management tools (eg. Google Calendar) and virtual meeting platforms.
• Demonstrated experience with complex international travel planning and logistics.
• Outstanding organisational and time management skills with a meticulous attention to detail.
• Superior written and verbal communication skills
• High degree of professionalism, integrity and discretion, especially with sensitive information.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Strong problem-solving abilities and a calm approach under pressure.
• Flexible and adaptable to changing priorities and a demanding schedule, including occasional support outside of standard business hours if critical.
• Resilience and a positive attitude.