Executive Assistant to the Managing Director Job at Lheon Consulting Limited

Lheon Consulting Limited is a strategy development and talent consultancy company, devoted exclusively to career shaping and personal development activities.We work globally with professionals and experts in the financial sectors to offer resourceful training, assessment and recruitment services to financial and non-bank financial institutions through use of innovative technologies to achieve a perfect workplace.

We are recruiting to fill the position below:

Job Position: Executive Assistant to the Managing Director
Job Location: Benin, Edo
Employment Type: Part-time

Job Description

• To provide comprehensive executive support to the Director, ensuring efficient management of schedules, communication, and correspondence, while also overseeing the smooth operation of the facility estate, travel/immigration processes, and secretariat. The role requires discretion, organizational skills, and multitasking to ensure both executive and administrative functions are effectively managed.

Personal Attributes:

• Proactive, resourceful, and self-motivated.
• Flexible and adaptable under pressure.
• Strong interpersonal skills and emotional intelligence.
• Integrity and commitment to excellence.
• Highly organized with meticulous attention to detail.

Responsibilities
Executive Support:

• Manage the Director’s calendar, appointments, meetings, and travel arrangements.
• Prepare and review documents, reports, and presentations for the Director.
• Draft, proofread, and manage high-level correspondence.
• Act as a liaison between the Director and internal/external stakeholders.
• Ensure confidentiality and handle sensitive information with discretion.

Secretariat Management:

• Coordinate executive meetings, prepare agendas, and ensure timely distribution of minutes and action tracking.
• Manage documentation, filing systems, and archiving for the Director’s office.
• Oversee communication flow within the director’s office and across departments.
• Provide administrative support to executive committees and board meetings where required.

Facility & Estate Management:

• Oversee day-to-day operations of the Director’s office premises and estate, ensuring facilities are functional, secure, and well maintained.
• Liaise with vendors, contractors, and service providers for office/estate maintenance, supplies, and facility-related issues.
• Monitor facility budgets, contracts, and service-level agreements.
• Ensure compliance with health, safety, and security regulations.

Travel, Immigration & Logistics:

• Manage the director’s and key executives’ visa applications, renewals, and compliance with immigration requirements.
• Coordinate flight bookings, accommodation, and ground transportation.
• Ensure timely processing of travel documents (passports, permits, insurance).
• Maintain relationships with embassies, immigration authorities, and travel service providers.

General Liaison with:

• Group BODs, the management team and staff of other companies in the group, clients, and service providers.

Key Internal Liaison:

• All Group Staff
• MDs
• HODs

Educational Qualifications, Certifications, and Experience:

• Bachelor’s Degree or HND in any science, social science or arts-related course
• Minimum of 3-5 years of relevant work experience
• Proficiency in the use of MS Office and other packages.
• Excellent human relations management skills.

Core Competency Skills (Technical/Professional):

• Executive Administration – advanced diary, travel, and correspondence management.
• Document & Records Management – secure filing, archiving, and confidentiality.
• IT & Systems Proficiency – MS Office Suite, Teams/Zoom, and travel/immigration platforms.
• Budget & Procurement – preparing budgets, vendor negotiations, and procurement oversight.
• Project & Event Coordination – ability to manage timelines, logistics, and deliverables.
• Facility/Estate Oversight – preventive maintenance, contractor supervision, HSE compliance.
• Travel & Immigration Management—strong knowledge of visa processes, ticketing, and travel insurance.
• Report Writing & Presentation—professional reports, briefings, and executive notes

General Work Conditions:

• Standard OMS work conditions
• 60-80% on-the-job movement across locations
• Lots of external stakeholder engagement/liaison

Important Considerations:

• Candidates from Edo State don’t apply.
• Candidates must be male.
• Candidates must have an international passport.
• We will provide one year of housing assistance if the candidate is not a resident of Benin.
• The candidate must be mature professionally and socially and have good emotional intelligence.

Benefits

• Salary: N750,000 - N1,000,000 Monthly (Net).
• HMO
• Good cultured environment

Method of Application 
Interested and qualified candidates should send their CV to: Lheonconsultingltd@gmail.com using "Executive Assistant to the Managing Director (BENIN, EDO STATE)" as the subject of the email.