Executive Assistant to the CEO Job at Adforte Consult Limited

Adforte Consult Limited is a premier human resource outsourcing firm with a clear mission: to revolutionize how businesses manage and empower their people, driving growth through innovation, efficiency, and excellence in human capital solutions.

We are recruiting to fill the position below:

Job Position: Executive Assistant to the CEO

Job Location: Abuja (FCT)

Job Summary

• The Executive Assistant (EA) to the CEO is responsible for providing high-level administrative and strategic support to the CEO, ensuring seamless coordination of daily operations, communications, and executive functions.
• The EA will act as a liaison between the CEO and internal/external stakeholders, managing schedules, confidential information, and critical business tasks to enhance executive productivity.

Key Responsibilities

• Serve as the primary point of contact between the CEO and internal/external stakeholders.
• Coordinate with various departments to ensure smooth executive operations.
• Manage the CEO’s calendar, scheduling meetings, appointments, and travel arrangements.
• Anticipate CEO’s needs in advance of meetings, conferences, etc.
• Take meeting minutes, track action items, and ensure timely follow-ups.
• Have a sense of the issues taking place in the environment and keep the CEO updated
• Handle confidential documents and communications with discretion.
• Draft, review, and edit emails, reports, and other business correspondence.
• Screen and prioritize incoming communications, ensuring urgent matters receive prompt attention.
• Conduct research and prepare reports on industry trends, competitors, and business opportunities.
• Track action items and ensure timely follow-up on key tasks.
• Maintain organized filing systems (digital and physical).
• Handle expense reports and budget tracking for the CEO’s office.
• Assist in preparing reports and proposals for property development, sales, and acquisitions.
• Oversee special projects assigned by the CEO, ensuring timely execution.
• Carryout any other task as assigned by the CEO or his designate.

Qualifications & Requirements

• Bachelor’s Degree in Business Administration, Management, or a related field.
• 5 years of experience in an Executive Assistant or similar role supporting senior executives.
• Knowledge of business development is a plus
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• High level of discretion and professionalism in handling confidential information.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration tools.
• Ability to multitask, work under pressure, and meet tight deadlines.
• Strong problem-solving skills and a proactive approach to tasks.
• Be versatile
• Knowledge of corporate governance and business protocol.
• Male candidates preferred.