Executive Secretary

We are currently seeking a reliable, responsible Executive Assistant to support our senior managers and provide timely, high-quality assistance in all administrative and clerical capacities to top-level executives within our company. The ideal candidate will be impeccably skilled and organized including ability to schedule meetings, making travel arrangements, and organizing short and long-term calendars.

To be successful, candidates should be self-motivated and proactive, able to work under pressure to meet deadlines, and have exceptional communication skills. Previous experience as an Executive Assistant is strongly preferred, but all applicants must be very familiar with office management technologies, including the Microsoft Office suite. Ultimately, we are looking for someone who is able to anticipate and address the needs of senior leadership and perform all administrative tasks necessary to ensure our company’s workflow runs at maximum efficiency. Executive Assistant

Duties and Responsibilities

• Manage and coordinate daily, weekly, and monthly calendars of senior managers.
• Organize logistics and plan events.
• Schedule necessary meetings.
• Liaise between executives and employees/clients.
• Generate regular reports and update databases.
• Make and confirm all travel arrangements.
• Manage phone calls and emails with professionalism.
• Respond in a timely fashion to managers’ requests.
• Facilitate communication within the company to maximize workflow (e.g. distribute vital information, schedule presentations and plan for logistical needs). -
• Commitment to efficiency a willingness to seek best practices in running the office.
• Able to troubleshoot challenges as they arise.
• Collaboratively review and recommend changes to our company policies.
• Executive Assistant Requirements and Qualifications
• Higher national diploma minimum; additional degrees or certifications a plus.
• Successful work experience as an Executive Assistant, Administrative Assistant or similar role is an added advantage.
• Strong working knowledge of office procedures and protocols
• Proficiency with computer systems, including experience with office management systems, ERPs, and Microsoft Office suite.
• Familiarity with cloud systems and calendaring software.
• Comfortable using all necessary office equipment, including printers and fax machines.
• Excellent communication skills, written and verbal.
• Commitment to discretion and confidentiality concerning sensitive company information.
• Excellent organizational skills, a proactive mindset, and ability to multitask and prioritize work.