Finance Assistant Job at International Rescue Committee

The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises and helps people to survive and rebuild their lives. Founded in 1933 at the request of Albert E instein, the IRC offers lifesaving care and life-changing assistance to refugees forced to flee from war or disaster. At work today in over 40 countries and 22 U.S. cities, we restore safety, dignity and hope to millions who are uprooted and struggling to endure. The IRC leads the way from harm to home.

We are recruiting to fill the position below:

Job Position: Finance Assistant

Requisition ID: req53065
Job Location: Abuja
Employment Type: Full-time
Sector: Finance
Open to Expatriates: No
Work Arrangement: In-person

Job Overview / Summary

• The Finance Assistant reports to the Finance Officer in Abuja, the FCT.
• She/he supports the Finance Officer in managing all aspects of day-to-day operations of accounting department in the Abuja office
• He/she will assist in the implementation of Finance policies, procedures and systems and Ensure compliance with IRC procedures and guidelines.

Major Responsibilities

• Assist with making payments to suppliers, contractors and program staff based on approved documents and in line with authority delineation.
• Ensure scrutiny of the entire bill for accuracy and receipt of goods before process for payment.
• Be responsible for documentation, preparation of cash disbursement voucher for all cash transactions related to the station office.
• Assist in the collection of financial needs for the office each week
• Ensure proper documentation and filing of all financial documents.
• Process tax filing Tax-Promax. 
• Ensure all transactions are in compliance with IRC accounting policy, Donor restriction and generally accepted accounting principles.
• Maintain confidentiality of all financial and other job-related information.
• Prepare and process day to day financial transactions and implement internal control procedures in keeping with IRC policies and procedures.
• Submits mandates to the bank for processing.
• Perform other duties as may be assigned by your supervisor.

Finance / Budgeting:

• Act at all times in accordance with local law and standards of accounting practice.
• Review budget with the aim of gaining a clear understanding of budget guidelines and instructions
• Review funding allocations to enable proper guidance to programs and proper coding.
• Required for all positions with supervisory responsibility, if special considerations are needed (e.g. remote management), make this additive to the base language here.
• Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions.
• Produce monthly and quarterly reports to be reviewed by your supervisor.
• Promote and monitor staff care and well-being. Model healthy work-life balance practices. Support appropriate interventions in response to identified staff care needs of both national and international staff.
• Adhere to and act in accordance with the IRC Global HR Policies and Procedures, and communicates through word and example a high standard of compliance with all applicable policies and regulations.

Key Working Relationships:

• Position Reports to:  Finance Officer
• Indirect/Technical Reporting: Finance Coordinator
• Position directly Supervises: None
• Key Internal Contacts: All Sector
• Key External Contacts:  Tax Authorities, Banks, Pension fund managers, Insurance Companies etc.

Qualifications

• Education: Diploma in Accounts or bachelor’s degree in accounting from recognized College/Institutions.
• Work Experience: A minimum of two (2) years of accounting experience. Computer literate with significant knowledge/experience in excel
• Demonstrated Technical Skills:
• Able to work in a high-pressure situation,
• Ability to independently organize work, prioritize task and manage time.
• Strong inter-personal skills, able to coach and support others
• Self-motivated, honest, highly responsible and punctual
• Excellent verbal and written communication skills, fluent in written and spoken English.