Finance Assistant Job at Premiere Urgence Internationale

Premiere Urgence Internationale (PUI) is a non-governmental, non-profit, non-political and non-religious international aid organization. Our teams are committed to supporting civilians’ victims of marginalization and exclusion, or hit by natural disasters, wars and economic collapses, by answering their fundamental needs. Our aim is to provide emergency relief to uprooted people in order to help them recover their dignity and regain self-sufficiency.

PUI has been implementing humanitarian activities in Nigeria since April 2016, supporting the population with food security, nutrition, health and protection project in Maiduguri and Borno State.

We are recruiting to fill the position of:

Job Position: Finance Assistant

Job Location: Maiduguri, Borno
Contract Start Date: As Soon As Possible
Contract End Date: 31st July, 2021.

General Objective

• The Finance assistant will have to assist the deputy Finance Manager in all the activities related to finance and cash management.

Responsibilities and Tasks

• Treasury & Cash Follow-up:
  • Manage the cashbox and ensure the safekeeping of cashbox
  • Process receipts and invoices for cash payments
  • Do daily physical inventory of the cashbox with the Finance Officer
  • Ensure the daily worker payments
  • Prepare and follow up the pay-outs and cash advances, within established guidelines
  • Guarantee security of the cashbox and confidentiality of information
• Finance & Accounting Management:
  • Check,  before  recording  any  entry,  that  the  invoices  are compliant with PUI’s regulations and procedures
  • Record cash expenses in the excel books on a daily basis, and properly fill in the information needed (date, accounting code, project, budget code, etc.)
  • Issue voucher numbers, and properly archive the invoices and Saga vouchers in dedicated files, as per the donors’ rules and regulations
  • Assist in the preparation for the external audit visits (donor and coordination visits)
• Archiving Finance Record:
  • Manage the electronic archival of Finance files as per the filing process at the base level and share the scan data with Abuja
  • Manage the physical archival of Finance files as per the archiving process at the base level.

The tasks and responsibilities defined in this job description are non-exhaustive and can evolve depending on the project’s needs.

Priorities of the Department:

• Be responsible of all cash payments and relevant protocols related to the base.
• Ensure the accountancy hard copies quality.
• Scanning of all finance documents.
• Ensure that the cash security procedures are implemented and respected

Mandatory Requirements

• Language skills: Fluent in Hausa and English, Kanuri is appreciated.
• Education Degree: University Degree in Finance, Accounting, or another relevant degree.
• Work experience: Minimum 1 year of experience in a similar position (NGOs/private companies).
• Knowledge and Skills: Good analytical and writing skills.
• Computer skills: Good knowledge of MS office software including Word, Outlook. Excellent in Excel.

Assets

Interests:

• Strong motivation to help people in need
• Accounting and Finance.

Transversal Skills:

• Well organized.
• Ability to take initiative to deal with difficulties encountered in daily work.
• Ability to adapt or change priorities according to the changing situation within a  mission or the organization itself.
• Autonomy, neutrality, hard worker.
• Able to manage stress and pressure.