Grants Officer (Roving) Job at Albarka Health Spring Foundation

We are recruiting to fill the position below:

Job Position: Grants Officer (Roving)

Job Location: Borno/Sokoto
Reporting to: Executive Director
Duration: 3 Months
Department: Finance / Compliance
Extension: based on performance.

Summary

• The “Grants Officer” is responsible for the overall management of grants, the administration of grant awards, and the monitoring of grantee performance.
• The “Grants Manager” will work closely with program staff, finance staff, and grantees to ensure that grants are awarded and managed in a timely, efficient, and compliant manner.

Key Responsibilities

• Manage grant proposals in accordance with donor requirements
• Ensure timely grant startup/set up and closeout finalized for all projects on your portfolio
• Ensure grant overspending at the close of the grant is reduced by 90% for all projects respectively
• Ensure at least 90% of grant files are updated both electronic and physical.
• Ensure all proposal budgets are reviewed to ensure the allocation of resources for gender equality and inclusion and anti-racism activities
• Work with program staff and finance staff to ensure that grants are aligned with program goals and that funds are used in accordance with donor requirements
• Ensure reduction in grant refund at the close of the grant
• Ensure all donor reports (Narrative and Financial) are of quality and submitted timely
• Ensure all audit exercises are properly coordinated and grant disallowances reduced by 90%
• Prepare and submit periodic reports to the Director of Grants on grant activities and grantee performance
• Represent the organization at grantee meetings and other events.
• Research and identification of new grants and funding prospects for AHSF.
• Generate high-quality proposals, narratives, applications and supporting documents in agreement with provided guidelines.
• Maintain primary responsibility for grant schedules and tracking grants.
• Contact and cooperate with partners in order to meet the application deadlines and accuracy.

Job Responsibility - Grants Management:

• Support the coordinating, monitoring and the implementation of the donor-funded project and programs
• Support the full cycle of grants management activities from pre-award assessments, monitoring/compliance visits and close-out procedures
• Prepare donor financial reports of the project within the deadlines and formats required by the donors and ensure coherence with project progress.
• Support budget preparation, modification and ensure timely reflection on People Soft.
• Review and ensure donor reports are coherent, accurate and submitted timely. Maintain monthly reporting compliance tracker for assigned portfolios.
• Ensuring projects are implemented in compliance with AHSF International guidelines and relevant donor regulations.
• Maintain and update grant files (electronic and hard copy files)
• Maintain a grant tracking mechanism to track all grant management performance indicators for effectively monitoring of grant activities to ensure progress and KPIs are met.
• Ensure grant management procedures are followed and donor compliance requirements are met.
• Coordinate grant audit exercise and ensure no exceptions/disallowances
• Participate and facilitate monthly BVA and coordination meetings a to review project progress with clear action points
• Support the programmatic and administrative close-out of grants including close-out and learning workshops, final reporting, asset disposals, income reconciliation and all donor required project close-out actions.
• Perform other duties as requested by the supervisor and the program / project manager

Job Responsibility - Partner Management:

• Provide technical support (capacity building) to project / program implementation partners in financial management and reporting, and ensure timely liquidation of advances
• Ensure partner receives funds timely for project implementation and monitor partner budget performance ensuring ineligible expenditures are not incurred.
• Establish a work plan (monitoring and support) of the financial activities of all project partners and review partner budget to provide advisory and support where necessary.
• Participate in the various evaluations of the partnership within the framework of the partnership.
• Process and follow up on partner awards and solicitation process including call for proposals/applications and expression of interests. This includes ensuring FFATA compliance and quality due diligence assessments for all partners.
• Monitor monthly the status of the partner’s unliquidated advances; Actively participate in project / program or staff planning meetings
• Submit a quarterly report of progress and difficulties encountered by each partner and prepare a risk mitigation plan identified
• Monitor partner burn rate and offer timely advice to the partner and programs team for prompt action and decision-making.

Job Responsibility - Compliance:  

• Provide guidance to staff and partners on donor compliance requirements/obligations and monitor compliance.
• Facilitate partner compliance visit and health checks with the support of project and finance team.
• Participate in regular audit of AHSF’s procedures, practices, and documents to identify possible areas of improvement
• Identify timely project and partner compliance issues and escalate for timely mitigation.
• Support in training staff and partners on donor policies, rules, and regulations.
• Document and share key compliance issues with AHSF International staff and partners setting ground for compliance management.

Qualifications

• Bachelor's Degree in Business Administration, Public Administration, or a related field, Accounting, Development Studies, Business Studies, or Social Science (Master’s degree or equivalent in international affairs, development or related subject will be an added advantage).
• 3+ years of experience in grant management
• Strong analytical and problem-solving skills
• Excellent written and verbal communication skills
• Experience with donor funding regulations, procedures, and reporting requirements
• Knowledge of development issues, trends, challenges and opportunities and implications to community.
• Proven ability to work collaboratively in a multidisciplinary team environment.
• Good communicator with strong organizational, time management and analytical skills. Excellent interpersonal, cultural, and diplomatic skills.
• Strong writing and editing skills with close attention to detail.
• Ability to work independently and as part of a team
• Experience in developing and interpreting donor budgets.
• Experience working with multi-donor projects
• Ability to juggle competing priorities, meet demanding deadlines and work under pressure in unstable security environments.
• Ability to meet deadlines and work under pressure.

Desired:

• Must have experience with grants (MUST show proof that has written a minimum of 5 winning applications in the recent past)
• Knowledge of sources of International grants and funding opportunities
• Strong planning and organizational skills.
• Strong strategic thinking and interpersonal skills.
• Excellent communication skills.
• Experience in writing grant applications for Innovation projects.
• Ability to co-work and cooperate with researchers/scientists.
• Good negotiation and problem-solving skills
• Effective working with and through partners.
• High proficiency in MS office tools (with excellent Microsoft Excel skills)

Competencies:

• Approachability
• Building Effective Teams
• Customer Focus
• Integrity and Trust
• Drive for Results
• Comfort around Higher management
• Business Acumen
• Negotiating
• Organizational Agility

Compensation
Salary commensurate with experience

Important Information and Notice
AHSFfully observe the details as follows:

• AHSF has the right to close application before due date if desired candidate has been identified.
• Contact details (name, position, official email address and tel. no.) of 3 professional references must be provided, whereas 1 must be for the latest employer including that of the HR/Admin person. Please do not attach any written recommendations.
• Only motivated applicants who are able to perform the stipulated duties and meet the required qualifications will be considered. CV's - only applications will not be considered. Please note: The position title and location must be written in the subject line of the Cover Letter.
• CVs will be reviewed on rolling bases
• Due to the large numbers of expected applicants, only short-listed candidates will be contacted and invited for an interview.
• AHSF considers all applicants based on merit without regard to race, sex, colour, religion, sexual orientation, age, marital status, or disability.
•  Women are strongly encouraged to Apply

Note

• AHSF is an Equal Opportunity Employer AHSF considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.
• The AHSF and AHSF workers must adhere to the values and principles outlined in AHSF - Standards for Professional Conduct. These are Transparency, Accountability, Partnership, Integrity, Team work (TAPIT). In accordance with these values, the AHSF operates and enforces policies on Beneficiary Protection from Exploitation and Abuse PSEA, Child Safeguarding, Anti Monetary Laundering Policy, Anti-Fraud, Core Humanitarian Sphere Principles, Anti Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.

Inclusivity Statement

• Albarka Health Spring Foundation is an equal opportunity programme that welcomes applications from qualified professionals. We are committed to achieving diversity in terms of gender, AHSF protected characteristics.
• As part of their adherence to the values of AHSF, all AHSF Intern and Volunteers commit themselves to combat any form of discrimination, and to promoting respect for human rights and individual dignity, without distinction of a person’s race, sex, gender identity, religion, nationality, ethnic origin, sexual orientation, disability, pregnancy, age, language, social origin or other
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