Human Resource Business Partner Job at Finpact Consulting

Finpact Consulting - We work with business leaders at the local and global levels to co-create and implement solutions that achieve lasting, sustainable results.

We are recruiting to fill the position below:

Job Position: Human Resource Business Partner

Job Location: Abuja (FCT)
Employment Type: Full-time

Job Summary

• The Human Resource Business Partner (HRBP) will provide support in planning, maintaining, and improving the overall coordination, administration, performance, and evaluation of the organization’s human resources (HR).
• He/she will also provide support in the recruitment and selection process, induction of the organization’s human resources.

Key Duties and Responsibilities
Organisational Growth and Development:

• Plans, organizes and controls all activities of the HR department. Participates in developing departmental goals, objectives and systems.
• Develops, recommends and implements personnel policies and procedures; prepares and maintains handbook on policies and procedures
• Maintains organisational charts and employee directory.
• Develops and improves communications with external and internal stakeholders
• Recommends new approaches, policies and procedures to effect continual improvements in efficiency of the department and services performed.
• Ensures compliance with all federal, state and local employment laws.
• Identifies and takes actions to mitigate potential risks.
• Provides leadership and direction to the development and implementation of HR programmes and services.
• Provides an employee – oriented high-performance culture that emphasizes empowerment, quality, productivity and standard.
• Coordinates and monitors all activities in the people and business team to ensure efficiency and effectiveness in the quality of work.

Recruitment:

• Identifies vacant positions and establishes a selection criterion based on the job description drafted
• Drafts job descriptions along with the job specifications
• Places job advert on relevant social media, website, job sites and chat groups
• Conducts recruitment for all full time, part time and freelancer’s employees; works with supervisors to screen and interview candidates.
• Coordinates and supervises the administration of online and in-house test and ensures in- house test/questions are updated regularly.
• Coordinates the preparation of interview questions for all positions and ensures standard questions are administered for all positions.
• Evaluates test and interview scores in equity and professionalism
• Ensures interview reports are prepared to a high and acceptable standard
• Conducts reference check for all positions
• Ensure all letters including offer letters, contract letters, acceptance letters and request letters are prepared to a high standard and sent timely
• Follows up with candidates to ensure mail are received and they fully understand the terms and conditions stated therein.
• Coordinates the on-boarding process for new employees; informs team leads of new employees, ensures IT team creates necessary account(s), online files and provide laptops/desktops as applicable
• Ensures on-boarding checklist is used for all new intake and strictly adhered to
• Ensures new enrolees are well settled, follows up with challenges or observations where necessary and finds resolutions

Performance Management:

• Develops performance management plans, objectives and selects a performance management system suitable for the organizational needs
• Creates templates and agree on a performance review time frame. Ensures proper implementation of the review process.
• Conducts performance review process monthly and follow up with team leads and team member to ensure deadlines are met.
• Ensures performance feedback is communicated to team members and management monthly
• Develops performance improvement plan for the organisation
• Identifies full time employees due for confirmation and commences confirmation processes
• Prepares confirmation letters or extension of probation letters to employees Learning and Development
• Identifies training needs and Draws training plans and schedules
• Identifies the impacts of the training needs on the organizational growth and development
• Compiles training costs for or from all employees
• Coordinates and follows up on all internal and external trainings
• Coordinates all human resources training programs, provides necessary information and materials to employees including employee handbooks

Employee Relations:

• Acts as a middle man in the implementation and improvement of communication between employees and management.
• Provides assistance to employees in necessary areas with regards to policy, procedures, grievances etc. Ensures all complaints and concerns are resolved.
• Liaises with organisations preferred HMO on registrations, queries, concerns and entitlements needed. Ensure health talks and general check-up is conducted.
• Coordinates and ensure the office is clean and conducive for employee to work
• Ensures employee are provided with the required and necessary tools and equipment to carry out their tasks
• Prepare and updates health and safety policy, ensures this is enforced/implemented in the organisation
• Coordinates events/celebrations and encourage a work life balance

Human Resources Administration:

• Ensures the organisation value, beliefs and positive culture is integrated into the organisation day to day activities.
• Develops and maintains a database of all employee information. Ensures changes to employee information is updated on the database
• Coordinates and maintains an employee filing system for easy retrieval of documents both soft and hard copies
• Develops a leave administration database and updates the database regularly with leave information
• Ensures hand over notes are prepared before commencement of leave by employee
• Ensures the timely payment of leave allowance(s) to employees entitled to leave allowance
• Develops an attendance management system, ensures the attendance sheet is updated daily. Constantly follow up with employees who are absent or late.
• Coordinates activities of the People and Business team. Ensures departmental lapses are minimal
• Regularly updates HR documents and Templates
• Ensures all documents are prepared to a high standard including offer letters, contract of employments, acceptance letters, rejection letters, monthly performance clearance etc.

Exit Process:

• Ensures organisational policies, processes and procedures are adhered to in the exit process from both the employee and employer
• Conducts exit interviews, clearance and follows up with handover notes.

Qualifications

• Minimum of a Bachelor’s Degree in Human Resource Management / Business or related field.
• 3 - 5 years of professional experience with at least 3 years of progressive and hands-on HR generalist experience evident in multiple human resource disciplines specifically Recruitment, Selection, Orientation, Onboarding and Talent Management.
• At least three years experience in recruiting for the private and/or not for profit sectors.
• Proven experience recruiting for multiple positions within a multi-project/program environment.
• In-depth knowledge of HR and employment laws in Nigeria.
• Membership of relevant professional body(CIPM) and/or Masters in a HR-related field are added advantages.

Requirements:

• Broad knowledge and experience in employment law, compensation, benefits administration, organizational planning and development, employee relations, recruitment, selection and onboarding
• Experience with drafting HR-related documents, procedures and memos
• Must have excellent skills in the use of all Microsoft office tools, especially Microsoft Excel and PowerPoint.
• Must have previous experience in recruitment and onboarding systems management
• Must have excellent analytical skills and good reasoning abilities and sound judgment.
• Must be detail-oriented and meticulous in approach to tasks.
• Must have strong oral and written communication skills.
• Must have excellent interpersonal skills and experience managing interpersonal conflicts.
• Must exhibit a high level of initiative, flexibility and creativity.

Method of Application
Interested and qualified candidates should send their CV to: careers@finpactconsulting.com using the Job position as the subject of the email.

Disclaimer

• This job description is not an exhaustive list of the skills, effort, duties, and responsibilities associated with the position.
• Our organization procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.
• We are equal opportunity employer.
• We uphold the Humanitarian Principles: humanity, neutrality, impartiality, and operational independence. We affirmatively engage the most vulnerable communities.