Human Resources Coordinator Job at Medecins du Monde

Medecins du Monde (MdM) is an international humanitarian organization whose mission is to provide medical care for the most vulnerable populations, the world over, including France. It seeks to stimulate voluntary commitment from doctors, other health care providers, and from those whose expertise in other fields is needed for its activities, to enlist all competent support required for the achievement of its projects, and to seek at all times to encourage close working relationships with populations in its care. MdM operating in Nigeria, Borno state since October 2016.

We are recruiting to fill the position below:

Job Position: Human Resources Coordinator

Job Location: Abuja
Job type: Contract
Duration: 12-month contract

Job Description

• Under the supervision of the general coordinator, you define, adapt and supervise the implementation of the mission’s human resources infrastuctures including internal procedures and policies, compensations and benefits, talent managment, staff disciplines, career development while respecting the local context and legislation and MdM policies and values.
• You also lead a team and provide technical support to operational staff on the HR management of the mission.

Responsibilities
More specifically, your main responsibilities are the following:
Human resources strategy:

• Establish and update an HR strategy
• Participate in discussion on HR set-up and share recommendations
• Monitor and update the organisational chart of the mission, draft and update job descriptions, identify different levels of responsibility
• Participate to the definition of human resources needs in terms of writing project proposals and any amendments
• Update and monitor the HR budget
• Participate and ensure the rolling out of the new classification and salary grid within the mission as well as the new salary policy for national staff
• Update the HR documents of the mission and check compliance with local legislation and MdM policies
• Participate and give recommendations on audits encompassing HR

National human resources management:

• Ensure the recruitments process in time, quality and compliance
• Update and check, the monthly data salary, in addition to the income tax and social security monthly statements
• Supervise existence, follow up and up to date staff leave plans to ensure anticipation of gaps and coordination for the best use of mission human resources  
• Follow the disciplinary process, provide advice to the managers, ensure legality of the process
• Monitor and follow-up the HR issues managed by the MdM’s legal counsel 
• Develop and harmonize HR tools and supervise the implementation by the field teams
• Set up staff representatives within the mission and ensure interfacing
• Deploy and monitor the evaluation schedule for national staff
• Supervise administrative management of national staff
• Advise line managers on resolving conflicts between members of staff including PSEA (Protection from sexual exploitation and abuse) and corruption
• Manage health insurance services/contracts for national staff and manage psychological support to provide to staff

Expatriates human resources management:

• Ensure the process for visas, work and residency permits
• Disseminate housing policy, explanation of rules and tools
• Follow up of leaves
• Archives documentation

Team management:

• Recruit the staff under your direct or technical responsibility
• Provide regular evaluation to the team under your direct or technical responsibility
• Reinforce the capacity building of the HR department staff
• Organise and conduct HR department meetings

Technical support & capacity building:

• Define and follow-up training plan for the national staff in accordance with MdM guidelines
• Explain the MdM HR procedure and tools to staffs
• Organise presentation/information sessions on code of conduct, PSEA, child abuse and anti-fraud and corruption policies
• Train the HR national team on the general HR administration procedures in place
• Develop and conduct HR management training on specific topics in order to increase the MdM team member capacities and knowledge
• Manage internal mobility for national staff
• Analyse staff annual appraisals and highlight the weaknesses, the point to improve, the training needed according to the analysis

Communication, reporting and capitalisation:

• Provide monthly report via the SitRep
• Liaise with International NGOs HR coordinators in-country
• Participate to MdM team meetings
• Ensure the archives of folders of national staffs
• Elaborate HR reports and contribute to all other reports by providing relevant data related to the position
• Approve monthly statements and ensure sending them monthly to HQ

Your profile

• Master’s degree in management (HR specialization would be appreciated)
• At least 2 years of working experience in a humanitarian context as HR coordinator, administrative coordinator or in HR management
• Experience in conflict or difficult context is an asset
• Experience in capacity building
• Experience in negotiation and relationships with authorities in a moving and difficult legal context
• Diplomacy, negotiation, and networking skills
• Ability to work under a minimum of supervision
• Good Microsoft Office skills (Excel, Word…)
• Languages: fluent English mandatory (oral and written). Knowledge of the country languages such as Hausa or French would be an asset
• You embrace the core values and support the proactive philosophy of Médecins du Monde.

Your conditions of employment

• Gross monthly salary: €3,306
• Starting date : as soon as possible
• Position based in Abuja with regular field visits
• Premium equal to one month salary paid in two instalments – minimum of 6 months seniority required
• Expatriation bonus (10% gross salary per month)
• Transportation cost, vaccines and visas covered
• Guesthouse housing
• 22.5 recovery days per year
• 5 weeks of paid leaves per year
• Health insurance (60% covered by MdM and 40% by the employee)