Logistics Officer / Depot Representative Job at Hermes Oil Services Limited

Hermes Oil is a subsidiary of Gasland Nigeria Limited, one of the largest indigenous companies in the LPG sector of the oil and gas industry with over 25 years experience, over 40 locations nationwide and over 250,000,000 liters sold yearly directly to consumers through her retail & distribution network.

Hermes Oil is an energy and logistics company, with expertise focusing on haulage of petroleum products, bulk supply and distribution, retail, safety practices and PPE supply, petroleum station and LPG plant infrastructure design, construction, and operations. Our clients include a number of high-profile industrial companies in the West African region.

We are recruiting to fill the position below:

Job Position: Logistics Officer / Depot Representative

Job Location: Ibadan, Oyo
Employment Type: Full-time

Job Description

• Implement procedures and practice standards for the dispatching, routing, and tracking of petroleum products transportation in line with relevant group standards and government regulations.
• Ensure effective co-ordination of depot activities at the depots.
• Report all products receipt and dispatch from the depot in a timely manner, in line with authorized policies and procedures.
• Raise requisite documentation.
• Monitor risk management procedures and maintain problem logs for identifying and reporting issues to the management on the product.
• Coordinate the loading and receipt of products at the depot.
• Responsible for Meter Ticket readings and it should be recorded after product loading.
• Ensure efficient and equitable allocation of products to the company from the depot.
• Ensure all trucks used for transportation meet specified standards.
• Manage relationships with the depots and tanker representatives at the depots.
• Ensure complete approvals are obtained on waybills for products dispatch i.e., the Stock Transfer Note (STN) and Delivery Note (DB) for all deliveries.
• Collect and plan economic means of distribution of orders to the fuel station(s), retail outlets and commercial customers.
• Truck Inspection and Truck Audit- Prepare regular analytical reviews of truck performance, turnaround, availability in relation to planning.
• Analyze and compute daily shortage resolutions per deliveries across all stations.
• Report violation of poor housekeeping of Trucks – Ensure all trucks are always tidy and in good condition upon receipt of consignments.
• Ensure drivers are fully uniformed with names inscribed on the uniforms. Proper conduct includes but not limited to PPE and uniform compliance.
• All Product Supply Authorization (PSA) orders should be received and acted on.
• Check any unauthorized product supply invoice to customers.
• Ensure all trucks used for transportation meet and comply with the company’s standards.
• Tracking, efficiency report, maintenance, and general management of trucks in Hermes’ Fleet.
• Ensure all trucks are branded with the approved theme and design.
• Ensure trucks have valid calibration.
• Act as a representative on behalf of operations team to observe and give reports regarding station tank calibration for alignment.
• Ensures sites have the proper number of trucks that meet the needs of the business.
• Creates backup plans for operations in the event of a breakdown or mechanical failure
• Prepares reports based on trends to enable the team to have accurate forecasts
• Develops and tracks action plans for on-time performance including back-up arrangements.
• Plans routes and load schedules for multi-drop deliveries.
• Addresses all concerns and issues delegated from the manager while the load is enroute
• Optimizes deliveries by planning efficient and cost-effective routes.
• Implements the acquisition and renewal of relevant insurance and security covers (e.g., tracking devices)
• Provides technical and operational support to the field office, as well as advice on the application of logistics management best practices, systems, and procedures
• Assesses existing logistics operations systems and advises on corrective measures to be undertaken.
• Ensure that product variances from the depot to the retail stations or end consumers are avoided or minimized.
• Allocates required resources and approves requisitions in line with the budgets and laid down controls.
• Train and assign schedules to employees.
• Enforce company’s safety and security measures during transportation/delivery of products.
• Must provide daily required reports on operational activities of the logistics team.
• Coordinate the distribution of fuel/diesel products.
• Maintain a working knowledge of the company's various products and services.

Job Skills and Requirements

• Bachelor's Degree or HND in respective areas of study.
• 3 - 5 years of experience in downstream oil and gas sector preferably in logistics, supply chain management or transportation of petroleum products.
• 1-3 years of experience as a logistics and depot supervisor, coordinator, team lead or any similar role.
• Extensive knowledge of logistics and supply chain management in downstream oil and gas.
• Ability to prioritize and multi-task.
• Strong problem-solving and decision-making skills.
• Complete understanding of the company’s products and services.
• Excellent communication skills.
• Knowledge of latest industry developments.
• Willingness to travel.
• Effective planning and organizational skills.
• Ability to manage and motivate employees.
• Ability to offer excellent customer satisfaction.
• Ability to work in stressful situations.
• Sense of ownership and pride in your performance and its impact on the company’s success.
• Critical thinker and problem-solving skills.
• Project management skills and a team player.
• Good time-management skills and excellent leadership skills.
• Great interpersonal skills.
• Proficient with Microsoft Office Suite or related software.

Remuneration
Salary is really attractive.

Method of Application
Interested and qualified candidates should send their CV / Resumes to: careers@hermesoilservices.com using "Logistics Officer / Depot Representative" as the subject of the mail.